Role Type: Replacement Reports to: Senior Manager, HR & Administration

About you We are seeking a highly organized and dependable Administrative Assistant to support our leadership team. This hands-on role focuses on managing calendars, booking and coordinating meetings, arranging travel, processing expenses, and providing day-to-day administrative support. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. About us Salthill is a leading real estate company. We are focused on delivering a superior level of services to our clients and excellent risk-adjusted returns for our Partners. Salthill is led by a leadership team with a proven track record and extensive experience across various asset classes including regional shopping centres, office buildings, industrial, and mixed-use residential communities. Salthill is a fully integrated real estate firm. In addition to asset and investment management, we provide property management and leasing services, master planning, development, construction, and strategic advisory services. Salthill is an employee-owned private company. For more information on Salthill, please visit https://www.salthillcapital.com. What this role is responsible for: Leadership Support · Interacting daily with internal leadership as well as investors and clients as appropriate. · Manage and optimize Principal's calendars, including scheduling meetings, reserving facilities, booking appointments, and enrolling for forums, conferences etc.. · Handle confidential emails, and communications with professionalism and accuracy. · Coordinate cross-functional meetings, agendas, and follow up on action items. · Organize domestic and international travel, including itineraries and accommodations though an agency. · Prepare monthly expense reports for leadership team from receipts and credit card statements. · Personal work as requested by Principals and Department Heads Administration (Shared duties) · Serve as the first point of contact for employee inquiries. · Answering/directing phone calls and greeting office visitors at our front desk. · Receiving mail, scanning & distributing to appropriate individuals. · Creating labels for outgoing mail and coordinating courier pick-ups and deliveries, ensuring task finalization. · Setting up boardroom and meeting rooms for internal & external meetings (laptop, tv, refreshments, snacks, etc.). · Maintaining kitchen area, coffee machine maintenance, ordering and coordinating delivery of snacks and beverages. · Cleaning, loading, & unloading dishwasher 2 times daily. · Maintaining inventory for office and kitchen supplies as necessary. · Responsible for wellbeing of plants in the office. · Other duties as assigned. Is this the right role for you?

What you need to be successful: · Proven ability to handle confidential and sensitive information with discretion and professionalism. · Ability to take initiative and work effectively independently and collaboratively within the team and across departments. · Excellent time management skills and the ability to handle multiple priorities. · Strong organizational, problem-solving, and decision-making abilities. · Open and adaptable to providing all types of support to the office and work as a team member. · Ability to remain calm under pressure and manage multiple priorities with grace. · Proactive & a collaborative team player who is flexible and adaptable to a constantly changing fast paced environment. What you bring: · Diploma/Bachelor’s degree or equivalent experience in business administration or related field. · Effective communication skills, with the ability to interact professionally with internal and external stakeholders. · Proficiency in Microsoft Office Suite and calendar management tools (e.g., Outlook). · In office 5 days per week for Salthill core hours - 9am to 5pm. · 3+ years of experience supporting senior executives in a fast-paced environment. How to Apply Please email resumes with cover letter to careers@salthillcapital.com referring Administrative Assistant in the subject line. We encourage all qualified candidates to apply. We thank all applicants for their interest in this position and our organization; however, only applicants selected for an interview will be contacted. Salthill may use artificial intelligence tools to support parts of the recruitment process, such as screening applications. All decisions regarding hiring are reviewed and made by our human recruitment team. We are committed to transparency, fairness, and ensuring that technology is used responsibly to support, not replace, human judgment. What we offer: · Company-matched retirement savings plans · Fully paid Extended Healthcare benefits · Annual Wellness Subsidy · Educational Assistance · Employee Referral Program · Rewards and Recognition Programs · Three (3) Paid Personal Days · Six (6) paid sick days · And more!

The expected compensation range for this position is $50,000 - $65,000 annually. While the full range is posted for transparency, our target for this role is typically at the midpoint of the range. The final salary will be based on the successful candidate's skills, education, and relevant experience as they relate to the role.

Salthill is an Equal Opportunity Employer Salthill is a strong advocate for diversity, equity, inclusion and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, abilities, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Salthill is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation during the recruitment process or need any assistance with the application process, please contact Human Resources at 416-922-5553 or careers@salthillcapital.com. Apply with us TODAY!

Recruiter Notice: Salthill Capital does not accept unsolicited resumes from agencies, recruiters, or other third parties unless a valid, fully executed recruitment agreement is in place. Any candidate information submitted without such an agreement will be considered unsolicited, and Salthill Capital will not be responsible for any fees, commissions, or other charges related to the submission or subsequent hiring of the candidate. Recruiters and agencies must have a current, signed agreement with Salthill Capital before submitting candidate resumes for consideration.