Requisition ID: 192137
Career Group: Distribution Centre Careers
Job Category: Administration
Travel Requirements: 0 - 10%
Job Type: Full-Time

Country: Canada (CA)
Province: Ontario
City: Whitby
Location: 3016 Whitby RSC
Postal Code: L1N 9S1

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Ready to Make an impact?

Provide comprehensive administrative and operational support to RSC leadership, ensuring smooth day-to-day departmental functions.
Coordinate payroll, communications, employee programs, and office logistics while maintaining high standards of organization, accuracy, and service.

Here’s where you’ll be focusing:

• Provide administrative support to RSC management

• Arrange and coordinate schedules for departmental travel, meeting requirements, catering, equipment set-up and conference calls

• Participate in meetings (off site when required); responsible for preparing agendas, taking minutes and following up action items

• Manage department filing system

• Sort and distribute departmental invoices and mail

• Replenish office supplies

• Receive and respond to incoming calls in a friendly, courteous and timely manner and relay voice mail from the general mailbox to the appropriate team member and department

• Produce, edit and distribute presentation materials and reports (including period/quarterly/annual reviews, projects, town halls and Excel spreadsheets)

• Track and monitor budgeted office expenses pertaining to telephone, equipment, supplies, donations, uniforms and courier services

• Manage and process high volume of purchase orders weekly

• Coordinate invoices with National Accounting Systems

• Identify cost saving measures where possible

• Manage all aspects of RSC payroll and employee data in SAP/Kronos

• Perform timekeeper duties and ensure accuracy and timeliness

• Respond to all payroll inquires and request for information

• Request and coordinate new employee systems set up for phone, phone list, website user id and online uniform purchasing.

• Liaise with other lines of business (i.e. communication, marketing, learning and development, and staff wellness) for corporate employee programs and coordination

• Compile, prepare and circulate RSC’s e-bulletin and newsletter

• Coordinate employee Town Halls with respect to creating agenda, presentation, product of the month, menu and expenditures

• Coordinate and administer employee culture programs (i.e. shop where you work, perfect attendance, Hi-Vis, Star Program, reward & recognition, electronic communication board, facility enhancement)

• Participate in and attend the Social Committee meetings

• Coordinate and execute fundraising and Social Committee events initiatives

• Manage expenditures for Social Committee events (i.e. deposit monies in bank, reconcile accounts and activities monthly, manage general expenditures for each event)

• Maintain a clean and safe work environment as per company requirements

• Perform other administrative duties as required

What you have to offer:

• University Degree or College Diploma in Business or Office Administration or equivalent related experience is required

• Minimum of three to five years experience in a similar role

• Proficient use of the Microsoft Office Suite

• Proficiency in the use of office equipment (computer, voice message systems, fax, photo copier)

• Excellent interpersonal skills

• Above average oral and written communication skills

• Proven time management, organization, and multi tasking skills

• Ability to work under pressure and meet deadlines

• SAP and Kronos experience

We offer a comprehensive Total Rewards package, which varies by role and designed to help our teammates to live better – physically, financially and emotionally.

Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by our organization nor monitored for accuracy.

We will consider factors such as your working location, work experience and skills as well as internal equity, and market conditions to ensure the selected candidate is paid fairly and competitively. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.

Our Total Rewards programs, for full-time teammates, goes well beyond your paycheque:

• Competitive Benefits Package, tailored to meet your needs, including health and dental coverage, life, short- and long-term disability insurance.

• Access to Virtual Health Care Platform and Employee and Family Assistance Program.

• A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings.

• A 10% in-store discount at our participating banners and access to a wide range of other discount programs, making your purchases more affordable.

• Learning and Development Resources to fuel your professional growth.

• Parental leave top-up

• Paid Vacation and Days-off

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.