GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity.

We’re looking for a Senior Property Administrator to drive a number of administrative property functions including AP, AR, and vendor tracking and management.

Responsibilities Payment Processing

• Oversee the timely collection of rents and other tenant billings; including arrears
• Deposit tenant cheques to appropriate accounts and post to tenants’ accounts on property management software
• Oversee annual rental notices and year-end adjustments by the deadline dates; ensure final billings are issued promptly
• Issue monthly tenant statements and regularly reconcile their accounts; respond to tenant lease inquiries
• Complete various reports; including monthly Accounts Receivable reports and Payables reports by deadlines, asset reports
• Work with tenants and accounting to respond to year end variance questions and account reconciliations
• Manage lease charge backs to tenants, monitor the recovery of costs based on tenant lease allowances

Reporting

• Coordinate and administer year end accrual process with accounting and site team
• Assist the Property Manager in various forms of rental recoveries
• Assist the Property Manager in the budget preparation and data entry into Yardi.
• Assist with year-end vacancy credit document submission, and vacancy reporting for monthly janitorial credit billing

Administrative Support

• Oversee all supplier invoices are processed following established policies and procedures; including proper set up, back up, proper coding and are processed within the expected timeline
• Administer the purchase order system and contract administration, including development of an annual contract summary to ensure renewals are in place before expiry.
• Track and administer capital project expense billing, assist with capital expense project close out
• Set-up and monitor the Contractor/Vendor supplier lists in the vendor maintenance program
• Ensure proper file management and archive of files, for receivables, payables and tenant lease files

Tenant Communications

• Liaison with tenants and suppliers; respond quickly to payable inquiries and disputes regarding invoices; maintaining a strong focus on good customer service.
• Other duties assigned

Qualifications

• 5+ years of experience in property administration
• Related post-secondary education (accounting, business, finance, and/or economics)
• Are proficient in both MS Offices applications and property management systems
• Excellent customer service skills that enable you to meet client needs
• Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame.
• Exceptional communications, organization, interpersonal and time management skills.
• Ability to work both independently and as part of a team

The base salary for this position is between $68,000 - $78,000 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

What We Offer

• 3 weeks of vacation per year
• 3 paid personal days per year
• Half-day every Friday before a long weekend
• Eligible to participate in our annual performance based bonus program
• A comprehensive health benefits plan that supports you and your family
• Up to $2,000 annual education allowance
• Up to $5,000 annual mental health coverage
• A friendly, welcoming, and supportive culture
• Many social and team events!

Our Business Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.