Thank you for contacting the Government of Nunavut. Please do not send sensitive or personal information, including (but not limited to): social insurance numbers, birthdates, information of other people, or health information. Please only send a brief description of your issue or concern and how we can contact you. We will make sure the correct person contacts you if they need more information or if they can answer your question or concern. This employment opportunity is restricted to residents of Iqaluit only.

Reporting to the Principal, the bilingual School Secretary acts as a receptionist at the front office area of the school. The incumbent is the first point of contact between the school and community and is, in large part, responsible for creating a friendly and welcoming environment. Also, the secretary is expected to maintain all record keeping for the school and assist with the administrative duties of the Principal when necessary. This position is of critical importance to the overall functioning of the school.

The School Secretary’s main responsibilities are, but are not limited to:

• Acting as a receptionist: assisting visitors/parents, maintaining visitor and mail log, answering telephone, registering students, ensuring students are attended to.
• Receiving and supplies information: responding to parental requests, supplying information to public, sending information to Regional School Operations (RSO) office, contacting parents, maintaining contact information, translating and interpreting, maintaining bulletin boards, providing announcements, composing correspondence, arranging meetings.
• Maintaining student and school files: filing and retrieving correspondence, logging and distributing mails, archiving documents according to ARCS, ensuring student files are locked, supporting registration process.
• Supporting administration of school staff: contacting substitute and relief staff, tracking leave and attendance, preparing and reconciling reports, processing pays for casual staff, overseeing assignment of school keys.
• Supporting functioning of the school: supporting Joint Occupational Health & Safety Committee, maintaining medical supplies, acting in accordance with school’s crisis response plan, ensuring office equipment, ordering supplies, preparing invoices and calendars.
• Carrying out duties over the summer: updating class lists, re-sorting student records, updating database, archiving records, reproducing timetables and handbook, receiving Sealift, contacting casual employees and submitting documentation to RSO.

The knowledge, skills, abilities required for the School Secretary position are typically acquired through the completion of the Office Procedures course at Nunavut Arctic College or completion of Grade 12 as an equivalent. The position also requires a reasonable level of literacy in English and at least two years related work experience. The ability to communicate in French (written & oral) and English is also required for this position. This is a Highly Sensitive Position and a satisfactory Criminal Record Check, along with a clear Vulnerable Sector Check is required.

The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in French is required for the position. Knowledge of Inuit communities, culture, land,Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets.

Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above

An eligibility list may be created to fill future vacancies.

• The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
• Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
• Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
• Applicants may submit their resume in any of the Official Languages of Nunavut.
• Only those candidates selected for an interview will be contacted.
• The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.