This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person at North Campus Edmonton.

The Department of Medicine's core mission is to undertake outstanding education, research, and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment with over 1,400 clinicians, scientists, learners and administrative support.

The Academic Department Manager, reporting to the Faculty General Manager, is the senior executive for the Department of Medicine. In collaboration with the Department Chair, the ADM is accountable for the design, implementation, and management of efficient and effective administrative systems and structures within the Department in support of its 14 divisions.

The Department of Medicine is an academic medicine area that is multidisciplinary in research, teaching, and patient care. The complexity of the department and the ADM position is evidenced by the multiple numbers of contractual reporting stakeholders, such as the University, Alberta Health and Alberta Health Services.

The best description of the Department of Medicine comes from the Department Chair's message on the Department's website:

"The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment with over 1,400 clinicians, scientists, learners and administrative support."

As the department is an academic medicine area multidisciplinary in research, teaching, and patient care, the ADM is required to be knowledgeable of policies and practices of the University of Alberta, Alberta Health (including Acute Care Alberta and Primary Preventive Health Services) and Alberta Health Services. The complexity of the department and the ADM position is evidenced by the multiple numbers of contractual reporting stakeholders such as the University, Alberta Health and Alberta Health Services. In addition, this role oversees the implementation and administrative management of the Academic Medicine & Health Services Program (AMHSP) - a province-wide contracted program among the University of Alberta, the University of Calgary, Primary and Preventative Health Services (PPHS), and AHS Medical Affairs.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

1. Leadership, Strategic Planning, and Change Management

In support of the Academic Chair, the ADM leads the Department of Medicine in its strategic planning and implementation and leads the management processes to ensure critical finances, physical space, and teaching facilities are enhanced. The position requires a highly involved and capable leader for all strategic and change management initiatives impacting the delivery of administrative services to the Department.

2. Financial/Budget Management

The ADM provides leadership to the DoM Manager, Business Operations (MBO - Finance/HR), overseeing the MBO in the management and administration of the operating and research budgets, providing regular updates to the Chair and FGM.

3. Human Resource Leadership

The ADM provides strategic leadership in the administration of human resources of the Department’s academic faculty, administrative staff and learners.
In collaboration with the Service Partner (HR), provides advice and support to the Academic Department Chair, leaders and area supervisors on human resource issues (e.g. hiring, performance management, ER/LR).

4. Strategic Resource

• Leads the implementation of the FoMD Strategic Plan related to department administrative activities.
• Supports the Chair in the development and leads the ongoing implementation of the Departmental strategic plan.
• Uses knowledge and understanding of the U of A, AMHSP and AHS Policies and Procedures and the U of A - AASUA and U of A NASA Collective bargaining agreements to provide advice to DoM leadership and supervisors.
• Ensures the Academic Department Chair is provided with accurate and timely information for effective decision-making.

5. Relationship Manager

• Maintains and develops a positive, productive and transparent relationship with the assigned Academic Department Chair.
• Maintains a productive relationship with the Faculty General Manager, the Faculty Office and ADM colleagues.
• Develops productive relationships with service partners assigned to the FOMD and collaborates with them to provide information and services to the Department of Medicine.
• Builds productive relationships with partner organizations, stakeholders and client groups.
• Demonstrates inclusivity in work processes and work teams. Actively seeks out and invites alternative viewpoints in planning, discussions, and decision-making. Recognizes and mediates or removes barriers to inclusive engagement.
• Recognizes conflict and takes steps to address issues by mediating with involved parties.

6. Medical Education, Research and General Operations

• The ADM provides strategic leadership and oversight in the administration of all medical education, research, communications, events, and facilities, including the:

• Delivery of all DoM educational programs for undergraduate, postgraduate and graduate programs.

• Stewardship of the various fellowship programs across the department.

• Development and monitoring of learner statistics to identify trends, using information in strategic planning processes.

• Provision of learner administrative services.

• Oversight of the DoM Research & Graduate Education office, providing support to researchers in grant applications, ethics approvals, large multi-centre grant management and the appointment/reappointment of postdoctoral fellows.

• Oversight of the Division Administration Team Lead (DATL) and the facilities team with respect to space allocation (offices and laboratories), furniture, office equipment, and control systems for risk management, access and security.

• Development of proposals for the acquisition of new space and renovations to current infrastructure.

• Coordination and compliance with the University Services, Operations + Finance, Space Planning and FoMD Facility Planning & Projects Offices.

• Development of internal DoM communications and events aimed at networking, information sharing and fund development.

• Minimum of a Bachelor’s Degree (Business recommended), Graduate degree preferred.

• 7-10 years of Management/Supervisory experience, preferably in a University or large unionized environment.

• Significant experience in strategic planning, project management, human resources, and financial analysis

• Excellent written and oral communication skills.

• Excellent organizational, interpersonal and critical thinking skills .

• The ability to interact and/or provide advice and support to all organizational levels.

• Strong facilitation, negotiation and problem-solving skills.

• Excellent tact and professionalism to facilitate negotiation, conflict resolution, and handle highly confidential matters.

• Ability to meet deadlines and prioritize work effectively.

• Proficiency in the use of Google, Email, Internet, and PeopleSoft applications.

• Experience or familiarity with the AMHSP is preferred.

Application Instructions

Click "Apply Now" to submit the following:

• Resume
• Cover letter
  • In your cover letter, address familiarity with Academic Medicine and describe any experience in working in a Diad employment role.
• Access, Community, and Belonging Philosophy

This position has a comprehensive benefits package and an annual salary of $90,648 to $151,077.

The terms and conditions of this appointment are governed by Schedule F of the collective agreement between the Board of Governors of the University of Alberta and the Association of Academic Staff of the University of Alberta.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.