Regular/Temporary

Regular

Job Title

Sr. Education Program Assoc.

Job ID

71253

Location

HSC- Central Campus

Open Date

08/14/2025

Job Type

Continuing

Close Date

09/03/2025

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Anaesthesia

Salary Grade/Band

Grade 6

Salary Range

$22.94 - $36.83 (hourly)

Hours per Week

35

Posting Details

Schedule

Monday to Friday 8AM to 4PM

Education Level

Post Graduate Education

Career Level

Intermediate

JD0991

Hybrid position with 3 onsite days (Tuesday, Wednesday and Thursday) and 2 remote days (Monday and Friday)

Job Description

Located within the Faculty of Health Sciences, the Department of Anesthesia is currently welcoming applications for a full-time, continuing Senior Education Program Associate, to join our team! This is an excellent opportunity for a seasoned administrative professional to join us in an essential support role for the department. Our major strength is our people, through which we strive for excellence in the fields of clinical anesthesia, critical care, pain medicine, research, and education.

Anesthesia crosses all disciplines working collaboratively with all departments of the Faculty of Health Sciences and our hospital partners across Hamilton and Regional Campuses. We offer 3 specialty residency programs, 9 clinical fellowships, accept over 200 undergraduate medical students each year to our clerkship, and support international outreach with MacGLOBAS, and our Guyana, Haiti and Uganda support for international education.

The Anesthesia Residency Program is a 5-year Royal College accredited program with 42 residents currently and plans to increase intake. Residents are either Canadian medical graduates, International medical graduates, Gulf State residents or Department of Defense candidates. Training occurs at the 4 core hospital sites in Hamilton with some rotations being done at distributed learning sites, including Kitchener-Waterloo and St Catharine’s. Residents are required to rotate in multiple disciplines other than anesthesia such as: Obstetrics, Pediatrics, Critical Care, Surgery, Emergency Room, Internal Medicine and Cardiology. Learners from other disciplines that rotate through our program include: undergraduate program, pediatric residents, pediatric critical care fellows, anesthesia assistant trainees and elective students. The Program Assistant interacts closely with the Program Director in anesthesia and the co-ordinators of all the other disciplines involved, as well as the Postrgraduate Medical Education Office.

Job Summary

Responsible for providing administrative support for an academic program or department, the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events, and is responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

Purpose and key functions

• Collect, analyze, assess, and summarize information relevant to the decision-making process and developing recommendations for final approval and implementation.

• Oversee the Canadian Residency Matching System (CaRMS) with the objective to match all available learner spots to ensure the viability of the program.

• Assist in implementing program software changes, electronic modules, and program surveys. Complete regular reports on projects and events status to all stakeholders, leadership and support staff and ensure the project scope and project parameters are clear.

• Maintain, evaluate, and continuously update projects and events including, but not limited to, electronic modules, curriculum updates, CaRMS and databases.

• Oversee and coordinate education events, tutorials, academic half days and other learning and research initiatives.

• Create, design, and develop banners, presentations and other promotional materials for use at various events.

• Create financial projections for projects and events and adjust throughout the duration of the project and event.

• Monitor budgets and reconcile accounts, complete financial transactions including travel expense reports, advances, electronic cheque requisitions, purchase orders and journal entries.

• Ensure appropriate venues and catering are secured provided and book transportation and audio-visual equipment as required.

• Delegate tasks appropriately to staff to assist with planning and coordinating events and activities.

• Make recommendations about future activities and events based on needs and results surveys. Facilitate various meetings and chair committees were applicable.

• Develop, plan, and coordinate rotation schedules for qualified residents at multiple sites. Facilitate the evaluation process for preceptors and students.

• Compile evaluation results and bring negative evaluations forward for review.

• Write a variety of documents including, but not limited to, correspondence and minutes.

• Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.

• Maintain confidentiality of information.

• Set up and maintains filing systems, both electronic and hard copy.

• Update and maintain information in databases.

• Set up, use, and troubleshoot teleconferencing and videoconferencing equipment.

Requirements

• 2 year Community College diploma in Business Administration, or related field.

• Requires 3 years of relevant experience.

Assets

The successful candidate will encompass the following assets:

• The ability to demonstrate exceptional attention to detail, collegiality and exceptional organizational skills.

• Discretion, good judgment, personal motivation, and the demonstrated ability to work independently and as a team member, with minimal supervision in a fast paced and deadline-oriented environment.

• Communicating and working collaboratively with various internal and external stakeholders, faculty members and students.

• Excellent oral and written communication skills combined with a strong customer service focus and proven relationship management skills.

• Ability to maintain composure under pressure.

• Problem solving abilities, and the ability to manage competing deadlines effectively and efficiently are required.

• Previous experience working in a university environment, McMaster experience preferred.

Working at McMaster University brings a robust total rewards package, which is more than just a salary. The elements and structure of the total rewards packages vary by employee group but include:

• Employer Paid benefits including Extended Health, Dental, Emergency Out-of-Country Travel Coverage, and Basic Life Insurance;

• Pension Plan;

• Training, coaching and professional development opportunities;

• Employee tuition assistance for development and education

• Opportunity to be a part of an academic environment working alongside professionals who share a passion for learning;

• Progressive paid annual vacation plan

Please see the Unifor Unit 1 Total Rewards Statement for more information.

How To Apply

To apply for this job, please submit your application online.

Please include cover letter along with CV.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.