Position Overview: We are currently looking for a results-driven Project Management to join our innovative, growing company. The North American Project Management team is responsible for establishing the foundation for all integrated projects- responsible for managing the entire lifecycle of events, from initial consultation to post-event evaluation, all while fostering strong relationships and delivering exceptional service. They will work closely with the Sr. Project Manager to support the profitability, scope management and on-time delivery of those projects.

Responsibilities:

Project Planning and Scope Management:

• Clear understanding of project scope and client budget
• Develop detailed project plans, timelines, resourcing /capacity, and budgets based on project requirements.
• Work closely with internal teams to execute the client's vision while adhering to budget and timeline constraints.

Communication and Updates:

• Provide regular updates on project progress, changes, and milestones.
• Coordinates, leads, recaps all internal and/or external project status meetings (kick-off, status updates, financial reviews, post project review)
• Effectively communicate project timelines, deliverables, and expectations to all stakeholders.

Problem Solving:

• Anticipate and address potential challenges or changes to the project scope.
• Work collaboratively with clients to find solutions that align with their goals and expectations.

Vendor Management:

• Oracle Fusion System Ownership (Purchase Order Requisitioner)
• Responsible for partnering with the Buyer to set-up vendor based on client and Mosaic requirements.
• Facilitate vendor payment.
• Document and track all vendor payments.
• Liaison with Legal, Buyer, AP, CST to ensure vendor is paid and all other inquiries.

Compliance:

• Salesforce Project Compliance
• Concur travel and expense approvals.
• Understand client MSA financial and legal compliance requirements
• Internal Pcard Compliance (payments, coding, etc)

Profitability:

• Support CST in project Budget Development in partnership with Production & Creative
• Management of project spend to date using standard Mosaic templates (personnel and out of pocket expenditures)
• Management of project expense forecast for all related spend
• Ongoing project variance analysis recommendations and communications
• Consulted for historical project data where appliable

Quality Assurance:

• Ensure that all aspects of the event meet or exceed the client's standards and expectations.
• Conduct thorough quality checks and inspections to guarantee a flawless planning and execution.

Post-Event Wrap:

• Gather feedback for client’s post-event to assess satisfaction and identify areas for improvement.
• Collaborate with internal teams to implement improvements based on client feedback.

General:

• Internal department collaboration
• Continuous Improvement – Project Operations ways of working
• Supports Director in creation and implementation of departmental tools/templates
• Contributor to the agency's culture, vision, and direction
• Miscellaneous Duties Assigned

Qualifications:

• Degree in Event Management, Marketing, Business, or a related field
• 3-5 years of relevant work experience
• PMP certification is not required for this role, possessing one would be viewed as a valuable asset
• Proven experience as a Project Manager in live events.
• Exceptional interpersonal and communication skills.
• Strong organizational abilities with attention to detail.
• Ability to manage multiple projects simultaneously.
• Flexibility to work irregular hours, as required by live event schedules.