Listing Operations Coordinator
About the role
The Listing Operations Coordinator will be responsible for making sure rental listings are accurate, complete, properly documented, and properly coordinated from start to finish. This is a highly administrative and detail-focused role. The right person must be organized, accurate, responsive, and comfortable managing listing data, documentation, CRM updates, listing status changes, scheduling, follow-ups, and coordination with internal team members and our partner brokerage. You will help ensure that properties are ready to be listed, required information is complete, listing details are entered correctly, documentation is organized, updates are processed on time, and all listing-related activity is properly tracked. Responsibilities Coordinate listing administration between MoveSmart Rentals and the partner brokerage Prepare listing files and ensure all required information is complete before submission Enter and update property listing information accurately Review listing details for accuracy, including address, rent amount, availability date, unit details, parking, locker, utilities, inclusions, photos, and showing instructions Coordinate listing updates, price changes, status changes, leased updates, cancellations, and other listing-related changes through the proper process Maintain accurate records in the CRM and internal systems Track listing status and follow up on missing information Coordinate with internal team members regarding photos, lockboxes, property access, cleaning, assessments, and listing readiness Organize and maintain listing documents, forms, owner information, and brokerage-related documentation Follow checklists and standard operating procedures to ensure files are complete and accurate Communicate clearly with internal teams and external partners when information is missing or action is required Monitor active listing files and ensure updates are completed on time Identify errors, missing details, or inconsistencies before listings go live Provide daily updates and reporting on listing status, pending items, and completed tasks Technical Requirements To be considered for this role, candidates must have: Reliable computer or laptop Minimum 16 GB RAM Dual monitors Minimum 100 Mbps internet speed Noise-canceling headset Quiet and professional work environment Webcam for meetings and interviews Reliable backup internet access preferred
Ideal Candidate The ideal candidate is extremely organized, detail-oriented, and comfortable working behind the scenes to keep listing operations moving properly. You should be the type of person who checks information carefully, follows processes, updates systems immediately, and does not allow missing details to fall through the cracks.
This role is best suited for someone who enjoys structured administrative work, documentation, data accuracy, coordination, and making sure every file is properly completed from start to finish.
Requirements
Bachelor’s degree required in Business Administration, Management, Real Estate, Finance, Accounting, Legal Studies, Operations, Communications, or another related business or administrative field Equivalent strong experience may be considered for exceptional candidates Minimum 3 years of full-time experience in administration, operations coordination, data entry, documentation, real estate administration, property management administration, listing coordination, transaction coordination, mortgage processing, insurance administration, legal administration, logistics coordination, or similar work 4+ years of experience is strongly preferred, especially in real estate, property management, brokerage administration, listing coordination, or another detail-heavy operations environment Strong attention to detail and ability to catch small errors Excellent written English communication skills Strong data entry and administrative accuracy Comfortable working with CRMs, online forms, spreadsheets, checklists, and document management systems Ability to follow processes exactly and complete repetitive administrative tasks with consistency Strong organization and follow-up skills Ability to manage multiple files at the same time Comfortable working remotely during EST business hours Reliable, responsive, and able to meet deadlines Able to work independently without constant supervision
Not the right fit? Search for Listing Operations Coordinator jobs in Toronto, Ontario, Canada
About Langford Staffing
Langford Staffing is a talent and staffing partner for property management, leasing operations, maintenance trades, and operating-company support roles across North America. We fill the roles operating teams typically struggle to fill quickly: property managers, leasing coordinators, maintenance technicians, dispatch coordinators, accounting clerks, tenant services representatives, and back-office administrative staff.
The market we operate in is structurally fragmented. Most operators piece together hiring through general staffing firms that do not understand the operational discipline a property services business actually requires. Resumes get matched against generic job descriptions. Cultural fit is an afterthought. Time-to-fill is unpredictable. Turnover is high.
Langford is built to be the staffing partner operators actually want. We calibrate every search against an operator-defined performance bar before a single candidate is screened. Every placement is pre-screened, reference-checked, and matched against the operational standards the client cares about, not against the bullet points on a job description. Every placement comes with a documented thirty-day fit review.
Our service model covers permanent placement, temporary staffing, contract-to-hire, day-of-need urgent placements, and full talent-pipeline programs for operating companies that need to scale headcount predictably. We work with property managers running ten units up through institutional operators with thousands of units. We work with construction and trades firms that need licensed technicians on short notice. We work with multifamily operators who need leasing teams ready before peak season.
Langford Staffing serves operating teams across North America in English, French, and Spanish. Operations-grade discipline. Documented placements. Real accountability.
Similar Jobs
Listing Operations Coordinator
About the role
The Listing Operations Coordinator will be responsible for making sure rental listings are accurate, complete, properly documented, and properly coordinated from start to finish. This is a highly administrative and detail-focused role. The right person must be organized, accurate, responsive, and comfortable managing listing data, documentation, CRM updates, listing status changes, scheduling, follow-ups, and coordination with internal team members and our partner brokerage. You will help ensure that properties are ready to be listed, required information is complete, listing details are entered correctly, documentation is organized, updates are processed on time, and all listing-related activity is properly tracked. Responsibilities Coordinate listing administration between MoveSmart Rentals and the partner brokerage Prepare listing files and ensure all required information is complete before submission Enter and update property listing information accurately Review listing details for accuracy, including address, rent amount, availability date, unit details, parking, locker, utilities, inclusions, photos, and showing instructions Coordinate listing updates, price changes, status changes, leased updates, cancellations, and other listing-related changes through the proper process Maintain accurate records in the CRM and internal systems Track listing status and follow up on missing information Coordinate with internal team members regarding photos, lockboxes, property access, cleaning, assessments, and listing readiness Organize and maintain listing documents, forms, owner information, and brokerage-related documentation Follow checklists and standard operating procedures to ensure files are complete and accurate Communicate clearly with internal teams and external partners when information is missing or action is required Monitor active listing files and ensure updates are completed on time Identify errors, missing details, or inconsistencies before listings go live Provide daily updates and reporting on listing status, pending items, and completed tasks Technical Requirements To be considered for this role, candidates must have: Reliable computer or laptop Minimum 16 GB RAM Dual monitors Minimum 100 Mbps internet speed Noise-canceling headset Quiet and professional work environment Webcam for meetings and interviews Reliable backup internet access preferred
Ideal Candidate The ideal candidate is extremely organized, detail-oriented, and comfortable working behind the scenes to keep listing operations moving properly. You should be the type of person who checks information carefully, follows processes, updates systems immediately, and does not allow missing details to fall through the cracks.
This role is best suited for someone who enjoys structured administrative work, documentation, data accuracy, coordination, and making sure every file is properly completed from start to finish.
Requirements
Bachelor’s degree required in Business Administration, Management, Real Estate, Finance, Accounting, Legal Studies, Operations, Communications, or another related business or administrative field Equivalent strong experience may be considered for exceptional candidates Minimum 3 years of full-time experience in administration, operations coordination, data entry, documentation, real estate administration, property management administration, listing coordination, transaction coordination, mortgage processing, insurance administration, legal administration, logistics coordination, or similar work 4+ years of experience is strongly preferred, especially in real estate, property management, brokerage administration, listing coordination, or another detail-heavy operations environment Strong attention to detail and ability to catch small errors Excellent written English communication skills Strong data entry and administrative accuracy Comfortable working with CRMs, online forms, spreadsheets, checklists, and document management systems Ability to follow processes exactly and complete repetitive administrative tasks with consistency Strong organization and follow-up skills Ability to manage multiple files at the same time Comfortable working remotely during EST business hours Reliable, responsive, and able to meet deadlines Able to work independently without constant supervision
Not the right fit? Search for Listing Operations Coordinator jobs in Toronto, Ontario, Canada
About Langford Staffing
Langford Staffing is a talent and staffing partner for property management, leasing operations, maintenance trades, and operating-company support roles across North America. We fill the roles operating teams typically struggle to fill quickly: property managers, leasing coordinators, maintenance technicians, dispatch coordinators, accounting clerks, tenant services representatives, and back-office administrative staff.
The market we operate in is structurally fragmented. Most operators piece together hiring through general staffing firms that do not understand the operational discipline a property services business actually requires. Resumes get matched against generic job descriptions. Cultural fit is an afterthought. Time-to-fill is unpredictable. Turnover is high.
Langford is built to be the staffing partner operators actually want. We calibrate every search against an operator-defined performance bar before a single candidate is screened. Every placement is pre-screened, reference-checked, and matched against the operational standards the client cares about, not against the bullet points on a job description. Every placement comes with a documented thirty-day fit review.
Our service model covers permanent placement, temporary staffing, contract-to-hire, day-of-need urgent placements, and full talent-pipeline programs for operating companies that need to scale headcount predictably. We work with property managers running ten units up through institutional operators with thousands of units. We work with construction and trades firms that need licensed technicians on short notice. We work with multifamily operators who need leasing teams ready before peak season.
Langford Staffing serves operating teams across North America in English, French, and Spanish. Operations-grade discipline. Documented placements. Real accountability.