Administrative Assistant - Human Resources Department
Top Benefits
About the role
We are seeking a highly organized and detail-oriented Administrative Support professional to assist with the logistical and administrative aspects of union bargaining activities. This position will involve critical tasks such as document control, preparing meeting templates, taking minutes, and managing logistics to facilitate smooth negotiations.
What we offer:
- Comprehensive Health and Dental
- RRSP Contribution
- Health and Wellness on Campus available to staff
- Tuition Waiver
RESPONSIBILITIES:
- Provide administrative support for the union bargaining process, including the preparation and distribution of meeting agendas and materials
- Assist in the logistics of scheduling meetings and coordinating venues for bargaining sessions
- Take detailed minutes during bargaining meetings and ensure accurate documentation of discussions and decisions
- Maintain organized records and files pertaining to bargaining sessions, ensuring all documents are controlled and accessible
- Create and manage templates for documentation, correspondence, and reports related to the bargaining process
- Communicate effectively with union representatives, university staff, and other stakeholders to coordinate necessary arrangements
QUALIFICATIONS:
- Proven experience in administrative support or a similar role, preferably in a bargaining, union, or academic environment
- Excellent organizational skills and the ability to manage multiple tasks simultaneously
- Strong written and verbal communication skills, with attention to detail in documentation
- Proficiency in office software, including word processing, spreadsheets, and document management systems
- Ability to handle confidential and sensitive information with discretion
- Familiarity with union processes and bargaining practices is preferred
- Experience working in a higher education environment is preferred
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.
Administrative Assistant - Human Resources Department
Top Benefits
About the role
We are seeking a highly organized and detail-oriented Administrative Support professional to assist with the logistical and administrative aspects of union bargaining activities. This position will involve critical tasks such as document control, preparing meeting templates, taking minutes, and managing logistics to facilitate smooth negotiations.
What we offer:
- Comprehensive Health and Dental
- RRSP Contribution
- Health and Wellness on Campus available to staff
- Tuition Waiver
RESPONSIBILITIES:
- Provide administrative support for the union bargaining process, including the preparation and distribution of meeting agendas and materials
- Assist in the logistics of scheduling meetings and coordinating venues for bargaining sessions
- Take detailed minutes during bargaining meetings and ensure accurate documentation of discussions and decisions
- Maintain organized records and files pertaining to bargaining sessions, ensuring all documents are controlled and accessible
- Create and manage templates for documentation, correspondence, and reports related to the bargaining process
- Communicate effectively with union representatives, university staff, and other stakeholders to coordinate necessary arrangements
QUALIFICATIONS:
- Proven experience in administrative support or a similar role, preferably in a bargaining, union, or academic environment
- Excellent organizational skills and the ability to manage multiple tasks simultaneously
- Strong written and verbal communication skills, with attention to detail in documentation
- Proficiency in office software, including word processing, spreadsheets, and document management systems
- Ability to handle confidential and sensitive information with discretion
- Familiarity with union processes and bargaining practices is preferred
- Experience working in a higher education environment is preferred
About University of Prince Edward Island
Established in 1969, the University of Prince Edward Island (UPEI) is a comprehensive public liberal arts university in Charlottetown, Prince Edward Island, Canada, with roots in its founding institutions, Prince of Wales College (est. 1834) Saint Dunstan's University (est. 1855).
The only university in the province, UPEI offers a wide range of programs and degrees within the faculties of Arts; Business; Education; Graduate Studies; Indigenous Knowledge, Education, Research, and Applied Studies; Nursing; Science; Sustainable Design Engineering; and Veterinary Medicine. Home to Canada Research Chairs, a UNESCO Chair in Island Studies and Sustainability, endowed and sponsored research chairs, and 3M National Teaching Fellows, UPEI comprises a community of talented and dedicated faculty and staff who provide exceptional learning experiences to Canadian and international students under their tutelage.
In addition to its main campus in Charlottetown, UPEI has established the Canadian Centre for Climate Change and Adaptation in St. Peter's Bay, PEI. The University also has an international campus in Cairo, Egypt, offering degrees in business administration, mathematical and computational sciences, and sustainable design engineering. It also has postsecondary exchange programs with universities in numerous countries. As well, post-secondary students in Asia, Africa, and Europe can earn certain UPEI degrees, based on the University's curriculum and rigorous educational standards, while living in their home countries.
With millions of dollars in scholarships, international exchange and experiential learning opportunities, expanding professional and graduate programs, and outstanding student-faculty interaction, UPEI offers students an educational experience designed to help them reach their potential as future leaders.
The interim President and Vice-Chancellor is Dr. Greg Keefe. The Chancellor is the Honourable Catherine Callbeck.