The HR Administrator provides essential support to the HR department by handling a variety of administrative tasks. This role helps ensure the smooth operation of HR functions, including maintaining employee records, processing paperwork, scheduling meetings, and assisting with recruitment activities. The HR Administrator plans, organizes, and supports the company's human resources and health and safety functions. Must maintain the confidentiality and accuracy of appropriate documentation throughout all employees' employment histories.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the HR Administrator are detailed below, but not limited to the following:

• Manage day-to-day HR administrative functions, including document management, correspondence, and meeting coordination.
• Prepare, edit, and distribute HR documentation such as letters, reports, presentations, and internal communications.
• Record and maintain meeting minutes and action items.
• Maintain and update HR forms, templates, policies, procedures, SOPs, and RACIs.
• Assist in the development and formalization of policies, procedures, and standardized documentation.
• Ensure all employee records are accurate, up-to-date, and compliant with recordkeeping requirements.
• Input, update, and maintain employee information within HRIS and internal systems.
• Ensure data integrity, accuracy, and confidentiality across all HR systems.
• Generate and analyze regular and ad hoc reports, including KPI tracking and workforce metrics.
• Administer the full employee lifecycle, including onboarding, employment changes, and offboarding.
• Prepare and process employment contracts, new hire documentation, termination packages, WSIB documentation, and related correspondence.
• Coordinate and conduct new hire orientations and onboarding sessions.
• Prepare orientation and onboarding materials and packages.
• Support recruitment activities, including job postings, resume screening, interview scheduling, and candidate communications.
• Support the recruitment and selection process.
• Coordinate, schedule and track mandatory internal and external training.
• Maintain and update the training matrix and employee training records.
• Prepare training materials, certificates, and employee recognition awards.
• Support the delivery of training and onboarding programs.
• Maintain and track the performance review schedule and matrix for all employees.
• Support and ensure consistency in the administration of performance review processes.
• Monitor completion rates and follow up with managers to ensure compliance.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Support managers in interpreting and applying HR policies and practices.
• Maintain internal HR and Health & Safety communications, including digital displays, presentations, and bulletin boards.
• Prepare and update presentation materials for meetings, orientations, and training sessions.
• Coordinate HR programs and initiatives to support employee engagement and organizational effectiveness.
• Plan and manage company events and social activities, including employee engagement initiatives.
• Ensure HR practices comply with company policies and applicable legislation.
• Identify and support continuous improvement opportunities in HR processes, reporting, and documentation.
• Take ownership of assigned tasks and ensure deadlines are consistently met.
• Prioritize workload to effectively respond to changing business needs and operational demands.
• Maintain responsiveness and follow-through on all HR requests and deliverables.
• Collaborate across departments to support business objectives and workforce needs.
• Escalate risks or delays in a timely manner with recommended solutions.
• Perform additional duties and projects as assigned.

Requirements

MINIMUM QUALIFICATIONS

Education/Experience

• University Degree /College diploma in Human Resources Management, Business Administration, or related discipline preferred.
• Minimum 2 years of administrative experience in the Human Resources Department in an industrial/manufacturing environment is preferred.
• Hands-on experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS) an asset.
• Experience managing confidential information with discretion.
• Proven skill to format and draft correspondence, forms, reports, presentations and proposals.
• CHRP or working towards it is an asset.

Technical Skills/Competence

• Professional, friendly and exceptional interpersonal skills (written, verbal, listening).
• Assign the highest priority to customer satisfaction while meeting commitments to achieve the department’s objectives.
• Exceptional attention to detail with proven ability to accurately proofread materials.
• Exceptional organizational and communication skills.
• Ability to maintain and preserve strict confidentiality.
• Ability to work with all levels of employees and departments.
• Must have the ability to meet deadlines and prioritize a heavy workload.
• Ability to work independently to complete assigned tasks with minimum supervision.
• Ability to multitask and work under pressure.
• Excellent command of the English Language, both written and verbal.
• Practices and maintains integrity while following the Almag’s policies and procedures.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Knowledge of labour laws.

Benefits

We offer a comprehensive and competitive benefits package that goes beyond base pay, supporting your health, growth, and long-term success:

• Profit Sharing
• Health & Dental
• Health Care Spending Account
• Education Assistance Program
• Employee Assistance Program (EAP)
• Company Events
• Floater Days
• Paid Holidays
• Shift Premiums
• Annual safety footwear reimbursement program

The expected salary range for this position is $45,000 - $60,000 annually. Actual compensation will be determined based on factors including, but not limited to, skills, experience, qualifications, internal equity, and business needs.

Our organization may use Artificial Intelligence (AI) enabled tools to support our recruitment initiatives.