About the role
Material Fulfillment Coordinator
EF Go Ahead Tours and EF Educational Tours, Canada
Location: Toronto, ON — On Site
Contract Duration: 6-Month Contract
(This is a contract position with strong potential to transition into a full-time role based on performance and business needs.)
Entry Level, Contract Position
About the role:
EF is looking for a highly organized and detail-driven Material Fulfilment Coordinator to support our sales team. This role is critical to ensuring our physical and digital materials are accurately tracked, efficiently managed, and delivered on time—every time.
You will play a key role in maintaining smooth operational processes across inventory, fulfillment, printing and vendor coordination. This is an ideal opportunity for someone who thrives on organization, enjoys working with data and systems (especially Excel), and takes pride in keeping operations running seamlessly.
What You’ll Do:
FULFILMENT & ORDER EXECUTION
Accurately pick, pack, and ship printed materials—brochures, flyers, and promotional kits—ensuring timely and error-free delivery to teams across Canada.
PRINT PRODUCTION
L earn to operate professional commercial printing equipment to support in-house production needs
INVENTORY & DATA MANAGEMENT
Maintain precise inventory records. Track stock levels, monitor usage trends, and ensure materials are always available and up to date.
EXCEL-BASED TRACKING & REPORTING
Own and manage inventory and fulfillment tracking in Microsoft Excel. Build, maintain, and improve spreadsheets to ensure data accuracy, visibility, and efficiency across operations.
PROCUREMENT & VENDOR COORDINATION
Support procurement processes by placing orders, tracking production timelines, and working closely with print and logistics vendors. Ensure deadlines, quality standards, and cost expectations are consistently met.
PROCESS OPTIMIZATION
Continuously look for ways to improve workflows, systems, and tracking methods. Proactively identify inefficiencies and implement smarter, more scalable ways of working.
LOGISTICS & VENDOR COMMUNICATION
Coordinate shipments with couriers and external partners, ensuring materials are delivered on time and issues are resolved quickly and professionally.
SPECIAL PROJECTS SUPPORT
Assist with seasonal campaigns, events, and promotional initiatives, ensuring materials are organized, on-brand, and delivered seamlessly.
Who you are:
Exceptionally organized: you naturally create structure, keep systems clean, and never let details slip.
Highly responsible and dependable: you take ownership of your work and follow through with precision.
Process-driven: you enjoy building, maintaining, and improving workflows to keep operations running smoothly.
Excel-savvy: You’re confident working in Microsoft Excel and enjoy using it to track, organize, and analyze data.
Detail-oriented: accuracy matters to you, and you take pride in getting things right the first time.
Proactive and solutions-focused: you don’t just follow processes, you look for ways to improve them.
Comfortable working independently and managing multiple priorities in a fast-paced environment.
Not the right fit? Search for Material Fulfillment Coordinator jobs in Toronto, ON
About EF Education First
Some companies are in the business of technology. Others are in the business of finance, sports, or soft drinks. At EF Education First, we’re in a different kind of business. One that’s a little less tangible, and a lot more important. We’re in the business of understanding. For over 60 years we’ve been the leader in international educational programs and culturally rich travel experiences with the power to change how people think, feel and act. The programs we deliver open the world to students and travelers in ways that challenge biases, overcome barriers, and pave the way for a more understanding world. You’ll find us working across more than 50 countries, with offices in some of the world’s greatest cities—each one filled with smart, driven people who push each other to be better every day. And yes, we have technology, we have finance, we even have sports with our own professional cycling team. But it’s what we do with it—building greater understanding, breaking down barriers, and creating a better world that makes all the difference.
A notice on recruitment scams Education First (EF) accepts job applicant applications, reviews resumes and will contact you directly if there is an interest in your resume. Only submit your resume through our official website, careers.ef.com. We never ask our applicants to pay a fee for any service whatsoever.
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About the role
Material Fulfillment Coordinator
EF Go Ahead Tours and EF Educational Tours, Canada
Location: Toronto, ON — On Site
Contract Duration: 6-Month Contract
(This is a contract position with strong potential to transition into a full-time role based on performance and business needs.)
Entry Level, Contract Position
About the role:
EF is looking for a highly organized and detail-driven Material Fulfilment Coordinator to support our sales team. This role is critical to ensuring our physical and digital materials are accurately tracked, efficiently managed, and delivered on time—every time.
You will play a key role in maintaining smooth operational processes across inventory, fulfillment, printing and vendor coordination. This is an ideal opportunity for someone who thrives on organization, enjoys working with data and systems (especially Excel), and takes pride in keeping operations running seamlessly.
What You’ll Do:
FULFILMENT & ORDER EXECUTION
Accurately pick, pack, and ship printed materials—brochures, flyers, and promotional kits—ensuring timely and error-free delivery to teams across Canada.
PRINT PRODUCTION
L earn to operate professional commercial printing equipment to support in-house production needs
INVENTORY & DATA MANAGEMENT
Maintain precise inventory records. Track stock levels, monitor usage trends, and ensure materials are always available and up to date.
EXCEL-BASED TRACKING & REPORTING
Own and manage inventory and fulfillment tracking in Microsoft Excel. Build, maintain, and improve spreadsheets to ensure data accuracy, visibility, and efficiency across operations.
PROCUREMENT & VENDOR COORDINATION
Support procurement processes by placing orders, tracking production timelines, and working closely with print and logistics vendors. Ensure deadlines, quality standards, and cost expectations are consistently met.
PROCESS OPTIMIZATION
Continuously look for ways to improve workflows, systems, and tracking methods. Proactively identify inefficiencies and implement smarter, more scalable ways of working.
LOGISTICS & VENDOR COMMUNICATION
Coordinate shipments with couriers and external partners, ensuring materials are delivered on time and issues are resolved quickly and professionally.
SPECIAL PROJECTS SUPPORT
Assist with seasonal campaigns, events, and promotional initiatives, ensuring materials are organized, on-brand, and delivered seamlessly.
Who you are:
Exceptionally organized: you naturally create structure, keep systems clean, and never let details slip.
Highly responsible and dependable: you take ownership of your work and follow through with precision.
Process-driven: you enjoy building, maintaining, and improving workflows to keep operations running smoothly.
Excel-savvy: You’re confident working in Microsoft Excel and enjoy using it to track, organize, and analyze data.
Detail-oriented: accuracy matters to you, and you take pride in getting things right the first time.
Proactive and solutions-focused: you don’t just follow processes, you look for ways to improve them.
Comfortable working independently and managing multiple priorities in a fast-paced environment.
Not the right fit? Search for Material Fulfillment Coordinator jobs in Toronto, ON
About EF Education First
Some companies are in the business of technology. Others are in the business of finance, sports, or soft drinks. At EF Education First, we’re in a different kind of business. One that’s a little less tangible, and a lot more important. We’re in the business of understanding. For over 60 years we’ve been the leader in international educational programs and culturally rich travel experiences with the power to change how people think, feel and act. The programs we deliver open the world to students and travelers in ways that challenge biases, overcome barriers, and pave the way for a more understanding world. You’ll find us working across more than 50 countries, with offices in some of the world’s greatest cities—each one filled with smart, driven people who push each other to be better every day. And yes, we have technology, we have finance, we even have sports with our own professional cycling team. But it’s what we do with it—building greater understanding, breaking down barriers, and creating a better world that makes all the difference.
A notice on recruitment scams Education First (EF) accepts job applicant applications, reviews resumes and will contact you directly if there is an interest in your resume. Only submit your resume through our official website, careers.ef.com. We never ask our applicants to pay a fee for any service whatsoever.