Location

YWCA Crabtree Corner, 533 East Hastings Street, Vancouver, BC

Posting Period

February 2, 2026 - February 9, 2026

Job Description

YWCA Crabtree Corner houses many programs and services under one roof, to help marginalized women and families living in Vancouver's Downtown Eastside be healthier, safer, less isolated and empowered to make positive choices. We are seeking part-time administrative support for the Associate Director.

What you’ll be doing:

• Organizing and scheduling meetings/appointments using Outlook, Teams and Zoom

• Preparing agendas and detailed and accurate minutes. Assisting with items that require attention and follow up between meetings.

• Assisting in the preparation of scheduled Executive and Board Reports

• Developing and maintaining a SharePoint database filing system

• Maintaining contact lists, staff lists, equipment lists and training lists for large team

• Reconciling and submitting monthly expense reports if required

• Arranging training and team building events for staff / management

• Assisting Program Coordinators with data entry and compilation of participant surveys to enable clear and thorough reporting.

• Ordering and retrieving gift cards and bus tickets from YWCA Program Centre

• Prepping purchase requisitions and cheque requisitions

• Updating bulletin boards and informational displays

• Supporting reception as required

• Other duties as required

What you’ll need:

• Excellent interpersonal skills with the ability to work well with others

• Strong organizational and multi-tasking skills with the ability to be flexible as needs arise

• Good time management skills

• Ability to work independently to meet deadlines

• Competency in Microsoft Outlook and Microsoft Office package.

• Exposure to SharePoint, OneDrive, Teams, Zoom, Relias Training is an asset.

• Previous experience as an Administrative Assistant is an asset

• Familiarity with the Downtown Eastside Community and its resources is an asset

• A valid clear criminal record check (including working with vulnerable populations) is required.

• Other duties as required

What we offer:

We offer our eligible employees the following benefits as part of their total rewards package:

• Extended medical and dental benefits

• A defined benefit pension plan (MPP)

• Pregnancy, parental and adoption leave top up

• Example: 15 vacation days and 3 personal days, in addition to paid sick days

• Flexible working arrangements for applicable positions

• Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members

• A workplace that prioritizes employee health, safety and well-being, including many learning and growth opportunities such as our employee mentorship program and three equity committees that help to support our goals towards achieving meaningful equity and inclusion.

• Free staff membership to our Health + Fitness Centre

• Discounts at our YWCA Hotel

• Priority in YWCA Child Care centres

Pay Rate: $28.05

How to Apply

If you're seeking a workplace where your values align with your work, and where every voice drives meaningful change, we’d love to hear from you. Please submit your resume and cover letter by February 9th at 5:30pm to:

May Kwan (She/Her)

Associate Director, Community Programs

533 East Hastings Street

Email: mkwan@ywcabc.org

We’re committed to increasing representation and equity across our organization. We strongly encourage applications from women, Black, Indigenous, People of Colour, 2SLGBTQIA+ individuals, people with disabilities and others from marginalized communities. We’re also focused on creating leadership opportunities for Indigenous, Black, and gender-diverse individuals. If you'd like to learn more about our inclusive culture before applying, feel free to contact our Equity and Engagement Manager at people@ywcabc.org

Accessibility is a priority for us. If you need any accommodations to apply or have questions about the process, please reach out to the hiring manager listed. We make hiring decisions based on qualifications, transferable skills, lived experience and organizational needs. Thank you to everyone who applies — only those selected for an interview will be contacted.

Want to learn more about working at the YWCA? Explore our careers page.

We respectfully acknowledge that our main office and many of our programs are located on the traditional, ancestral and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) Nations, and that our work across British Columbia spans the territories of more than 200 First Nations. We also acknowledge the First Nations, Metis and Inuit peoples who live in our communities.

YWCA BC is committed to truth and reconciliation. This includes understanding the truth and impact of our shared colonial history, making positive changes within our organization and taking actions that advance safety, justice and equity for Indigenous peoples.