About the role
Music. People. Connected
We are hiring!
SOCAN Awards Events Assistant
Montreal Location
POSITION TITLE: Awards Events Assistant
REPORTING TO: Creative Programming & Partnerships Coordinator
DEPARTMENT: Membership - Creative
LOCATION: Montreal
LANGUAGE: Bilingual, English & French
DIRECT REPORTS: N/A
OVERALL ACCOUNTABILITY
Reporting to Creative Programming & Partnerships Coordinator, you will be a key member to the Creative team responsible for assisting with various tasks related to the 2025 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Creative Programming & Partnerships Coordinator who will be responsible for liaising with the Creative teams, the communications and marketing department, Membership Management, and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.
RESPONSIBILITIES
Assist in the planning and execution of the 2025 SOCAN Gala to be held on May 3, 2026, one of Canada's premier music industry events. The Gala SOCAN must reflect the strategy and vision of SOCAN as an organization.
Invitation List / Registration:
- Compile invitation list and maintain content as new information comes in
- Coordinate email blasts for invitation list and manage Awards inbox
- Testing for delivery of invites through selected program (example: Paperless Post)
- Maintain RSVPs on a weekly basis and report status
Winner Correspondence:
- Organize hotel rooms, travel reimbursement and car service for all winners
- Confirm details of winners for the trophy plaque copy
Trophies:
- Prepare plaque copy for trophies and proof content upon arrival of the finished awards
Video / Music Content for Show
- Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
- Compile a list of all AV materials for license clearances
Administration
- Basic administration details; maintenance of scheduling documents, reports and invitation list
- Coordinate all booking details with the host hotel
- Double-check all documents for awards (Example: Pass list, Trophy list, guestlist)
EDUCATION, EXPERIENCE & SKILLS
Minimum of 1 – 3 years of event experience
Bilingual
Strong skills in time management
Extremely organized
Excellent attention to detail (example: proofing materials for accuracy)
Creative
Customer Service oriented
Strong communication skills (eloquent speaking and writing skills)
Skills - Excel, Word, experienced at digital transfer of AV files
COMPETENCIES
Self-starter
Analytical / Systematic Thinker
Results oriented
Thorough
Service oriented
About SOCAN
SOCAN is a rights management organization that links more than four million songwriters, composers and music publishers worldwide. We do this by administering licenses for the public performance and reproduction of their work. The money collected from these licenses is distributed as royalties to the music creators and publishers who have rightfully earned them in Canada and worldwide.
More than 250 employees work with SOCAN. We are a team dedicated to supporting the national and global music ecosystem through our creativity, innovation, commitment, and passion in an ever-changing music and business landscape. We support SOCAN members from offices in Toronto, Vancouver, Montréal, Nashville and Los Angeles.
We love music and believe that the songwriters, composers and music publishers provide an essential and priceless aspect of national pride and culture. This belief permeates our work and heavily influences a workplace culture of which we are immensely proud.
As we blaze trails during one of the fastest-changing times in our industry, we continue to revolutionize and modernize music monetization through state-of-the-art, innovative technology.
SOCAN is Canada’s largest member-based rights management organization. We’re always looking for innovative, industrious, and creative new team members, who share our passion and commitment.
Visit SOCAN.com to learn more about what we do.
About the role
Music. People. Connected
We are hiring!
SOCAN Awards Events Assistant
Montreal Location
POSITION TITLE: Awards Events Assistant
REPORTING TO: Creative Programming & Partnerships Coordinator
DEPARTMENT: Membership - Creative
LOCATION: Montreal
LANGUAGE: Bilingual, English & French
DIRECT REPORTS: N/A
OVERALL ACCOUNTABILITY
Reporting to Creative Programming & Partnerships Coordinator, you will be a key member to the Creative team responsible for assisting with various tasks related to the 2025 SOCAN Gala & various Membership Division sponsorships and events. This position reports to the Creative Programming & Partnerships Coordinator who will be responsible for liaising with the Creative teams, the communications and marketing department, Membership Management, and the stakeholders of the industry. The objective of this position is to serve SOCAN members and add value to their careers and businesses in accordance with the Membership service strategy.
RESPONSIBILITIES
Assist in the planning and execution of the 2025 SOCAN Gala to be held on May 3, 2026, one of Canada's premier music industry events. The Gala SOCAN must reflect the strategy and vision of SOCAN as an organization.
Invitation List / Registration:
- Compile invitation list and maintain content as new information comes in
- Coordinate email blasts for invitation list and manage Awards inbox
- Testing for delivery of invites through selected program (example: Paperless Post)
- Maintain RSVPs on a weekly basis and report status
Winner Correspondence:
- Organize hotel rooms, travel reimbursement and car service for all winners
- Confirm details of winners for the trophy plaque copy
Trophies:
- Prepare plaque copy for trophies and proof content upon arrival of the finished awards
Video / Music Content for Show
- Collection of video footage for winners and walk-up music for winners/presenters to provide to production company
- Compile a list of all AV materials for license clearances
Administration
- Basic administration details; maintenance of scheduling documents, reports and invitation list
- Coordinate all booking details with the host hotel
- Double-check all documents for awards (Example: Pass list, Trophy list, guestlist)
EDUCATION, EXPERIENCE & SKILLS
Minimum of 1 – 3 years of event experience
Bilingual
Strong skills in time management
Extremely organized
Excellent attention to detail (example: proofing materials for accuracy)
Creative
Customer Service oriented
Strong communication skills (eloquent speaking and writing skills)
Skills - Excel, Word, experienced at digital transfer of AV files
COMPETENCIES
Self-starter
Analytical / Systematic Thinker
Results oriented
Thorough
Service oriented
About SOCAN
SOCAN is a rights management organization that links more than four million songwriters, composers and music publishers worldwide. We do this by administering licenses for the public performance and reproduction of their work. The money collected from these licenses is distributed as royalties to the music creators and publishers who have rightfully earned them in Canada and worldwide.
More than 250 employees work with SOCAN. We are a team dedicated to supporting the national and global music ecosystem through our creativity, innovation, commitment, and passion in an ever-changing music and business landscape. We support SOCAN members from offices in Toronto, Vancouver, Montréal, Nashville and Los Angeles.
We love music and believe that the songwriters, composers and music publishers provide an essential and priceless aspect of national pride and culture. This belief permeates our work and heavily influences a workplace culture of which we are immensely proud.
As we blaze trails during one of the fastest-changing times in our industry, we continue to revolutionize and modernize music monetization through state-of-the-art, innovative technology.
SOCAN is Canada’s largest member-based rights management organization. We’re always looking for innovative, industrious, and creative new team members, who share our passion and commitment.
Visit SOCAN.com to learn more about what we do.