This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of 11 months.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

This part-time position is will take on the program administration and support for the Faculty of Native Studies. This includes academic timetabling, scheduling, support for the Academic Affairs committee, and other tasks associated with academic administration. There is potential for this position to grow when other related tasks are identified.

The Administrative Assistant balances complex variables — including enrollment forecasts, pedagogical requirements, and instructor availability — to ensure a seamless academic cycle. Additionally, the role provides critical governance support to the Academic Affairs committee and manages the integrity of the Faculty of Native Studies section of the University Calendar, ensuring all faculty academic offerings are accurately documented and compliant with institutional standards.

With minimal supervision, this position requires an individual who pays close attention to detail, maintains professional decorum and has exceptional interpersonal skills. It is required that this position maintain a high level of confidentiality and discretion with regards to academic and non-academic personnel who work within and with the Faculty of Native Studies.

The Faculty of Native Studies is Canada’s only standalone faculty dedicated to the study of Indigenous issues. Its vision is to create a better society through community engagement, research, and teaching that fosters understanding of Indigenous knowledges, histories, and contemporary realities. The faculty prepares graduates from all disciplines to engage respectfully and effectively with Indigenous communities and perspectives.

Academic Timetabling and Scheduling

• Alongside the Assistant or Associate Dean, Academic (ADA) and the Faculty General Manager (FGM), develop and build the academic timetable pursuant to multiple factors including, but not limited to: degree requirements, lab/lecture coordination, course prerequisites, enrollment forecasts, classroom availability and seating capacities, instructor availability, and required teaching assignments.
• Provides ongoing communication to faculty members, teaching instructors, support staff and students about revisions to the timetable.
• Coordinates final exam scheduling.
• Monitors and verifies enrolment numbers for individual courses.
• Updates class restrictions and coding in Campus Solutions.
• Liaises with Exams & Timetabling (ETT) to confirm, change, and create the class schedule.

General Administrative Duties

• Provide administrative support to the Academic Affairs committee including scheduling meetings, preparing the agenda, taking notes, and supporting the follow-up of the committee.

• Coordinates, reviews, edits, and submits all official additions/deletions/changes to the Faculty of Native Studies section of the University Calendar to the Secretary to General Faculties Council.

• A high school diploma is required. A post-secondary degree or diploma is recommended. A high school diploma, supplemented by a minimum of 5 years experience in a similar position (e.g. office coordination, general administrative duties, knowledge of procedures) will be considered.

• Google applications proficiency, and advanced word processing and spreadsheet skills; familiarity with PeopleSoft applications such as Campus Solutions.

• Demonstrated organizational, time management and communication skills with strong attention to detail and accuracy is essential.

• Excellent written and oral communication and interpersonal skills are required.

• Ability to work within a team setting.

• Ability to work unsupervised and take initiative to assist the faculty to operate effectively.

• 3 to 5 years experience in an academic administrative environment is an asset.

• Familiarity with University of Alberta policies and procedures is an asset.

• Familiarity with Faculty of Native Studies programs is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.