Company Description

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,800 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

Job Description

We are seeking a detail-oriented and efficient Administrator, Office Management to join our team in Mississauga, Canada. You will be involved in the following types of tasks:

• Office Management

  • Assists with ordering, inventorying and addressing employee’s queries regarding office supplies, including stationary, and office equipment
  • Receives, sorts, distributes and keeps inventory stocks for office supplies, including stationary, and office equipment
  • Provides basic maintenance of office equipment
  • Other assignments such as filing, photocopying, transcribing and faxing, as deemed necessary
  • Manages courier shipments
  • Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
  • Work with Office Management on event planning including but not limited to regular social events, external events, holiday parties, offsite retreats in partnership with internal events team.

• Communication

  • Receives, provides basic and accurate information and routes all incoming calls, visitors, couriers, and correspondence.

• Administration

  • Prepares and maintains various administrative reports, at discretion of Office/Country Manager
  • Provides miscellaneous administrative support to Office/Country Manager
  • Assists accounting with basic administrative tasks when requested

• Office Security, health and safety

  • Maintains office security by following safety procedures and controlling access via the reception desk (monitors logbook and access cards issues visitor passes)
  • Issue Key cards and maintain logs for new employees to ensure secure access to the office.
  • Assists with administrative duties relating to health and safety

• Other Adhoc duties as assigned

Qualifications

• College or university degree, or an equivalent combination of education, training, and experience

• Previous administrative experience for 2+ years

• Experience working in an international company desired

• Prior experience with facility management preferred

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong written and verbal communication skills

• Excellent organizational and time management abilities

• Ability to multitask and prioritize effectively in a fast-paced environment

• Problem-solving skills and attention to detail

Additional Information

All your information will be kept confidential according to EEO guidelines.