Top Benefits
About the role
Location: Edmonton, AB
Industry: Professional Services
About The Company Our client is a boutique CPA firm based in Edmonton, serving a diverse and growing client base of small to mid-sized businesses across various industries. Known for personalized service, efficiency, and integrity, the firm is seeking an Administrative Coordinator to support its leadership team and day-to-day operations. This individual will play a key role in helping the firm stay organized, responsive, and client focused as it continues to scale.
Position Summary The Administrative Coordinator is a critical support role within the firm, providing high-level administrative, operational, and client service support to the owner and the broader team. This role is ideal for a detail-oriented, proactive professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism. The successful candidate will bring experience in office coordination, bookkeeping support, and team assistance, while also contributing to HR and client-facing responsibilities.
Key Responsibilities
- Provide high-level administrative support to the owner and internal teams, ensuring efficient workflows and on-time deliverables
- Organize and maintain digital and physical files; manage calendars, meeting agendas, and take meeting minutes as required
- Prepare, edit, and proofread correspondence, reports, and presentations with strong attention to detail and professionalism
- Manage incoming communications, including phone calls, emails, and faxes, and redirect inquiries to appropriate internal contacts
- Create, document, and maintain Standard Operating Procedures (SOPs) for administrative tasks using Scribe, Loom, and other tools
- Assist in onboarding new clients via Tax Dome CRM, tracking workflows and ensuring timely completion of administrative onboarding tasks
- Maintain and regularly update CRM systems, learning and implementing new features as released
- Record client payments on invoices, process credit cards, create invoices based on time tracking software
- Handle confidential client documents and produce regulatory-sensitive materials under the discretion of the supervisor
- Interact with external bodies such as the Canada Revenue Agency and Alberta Corporate Registry on behalf of clients for filings, annual returns, registrations, and dissolutions
- Monitor and replenish office and warehouse supplies; develop procedures for inventory control
Qualifications:
- 3+ years of experience in an administrative support or office coordination role (professional services or accounting firm experience is an asset)
- Proficiency with Microsoft Office Suite and QuickBooks (Online and/or Desktop)
- Experience with regulatory filings and liaising with government agencies is considered an asset
- Strong writing, editing, and communication skills
- Proven ability to handle sensitive information with a high level of discretion
- Highly organized, with excellent time management and the ability to prioritize tasks
- Team-oriented with a proactive mindset and strong interpersonal skills
What's in It for You:
- A supportive and dynamic team environment within a growing CPA firm
- Opportunities to expand your skills across operations, administration, and client service
- Exposure to a wide variety of business types and administrative functions
- Competitive compensation and benefits
- Flexible and professional work culture
,
About DMC Recruitment Group
DMC Recruitment Group was established to address the unique needs of the construction supply chain from Architecture and Design, to Building Materials, and through to Construction. Distinct from other agencies, DMC recognizes that the building industry ebbs and flows according to unique market conditions, seasonal schedules, and external factors, and offers an established understanding of the specific needs of this segment of the economy.
DMC utilizes leading-edge technology solutions, coupled with old-school experience and knowledge, and established industry networks to deliver customized search solutions for the Architecture and Design, Building Materials, and Construction industries.
With an unrivaled track record in North America within these three verticals, and with strong references to back up that claim, DMC Recruitment is raising the bar for recruitment within our industries.
DMC goes above and beyond to find the best solution for your company. Our industry-specific recruiters use third-party databases, existing industry networks, and AI-powered search tools to offer technology-led referral systems. DMC also offers tailor-made advertising, curated storytelling, and a guarantee up to 12 months from start date to ensure a candidate’s suitability—the longest candidate success guarantee in the market! Our reputation is built on our success so we approach each assignment with urgency and determination.
Top Benefits
About the role
Location: Edmonton, AB
Industry: Professional Services
About The Company Our client is a boutique CPA firm based in Edmonton, serving a diverse and growing client base of small to mid-sized businesses across various industries. Known for personalized service, efficiency, and integrity, the firm is seeking an Administrative Coordinator to support its leadership team and day-to-day operations. This individual will play a key role in helping the firm stay organized, responsive, and client focused as it continues to scale.
Position Summary The Administrative Coordinator is a critical support role within the firm, providing high-level administrative, operational, and client service support to the owner and the broader team. This role is ideal for a detail-oriented, proactive professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism. The successful candidate will bring experience in office coordination, bookkeeping support, and team assistance, while also contributing to HR and client-facing responsibilities.
Key Responsibilities
- Provide high-level administrative support to the owner and internal teams, ensuring efficient workflows and on-time deliverables
- Organize and maintain digital and physical files; manage calendars, meeting agendas, and take meeting minutes as required
- Prepare, edit, and proofread correspondence, reports, and presentations with strong attention to detail and professionalism
- Manage incoming communications, including phone calls, emails, and faxes, and redirect inquiries to appropriate internal contacts
- Create, document, and maintain Standard Operating Procedures (SOPs) for administrative tasks using Scribe, Loom, and other tools
- Assist in onboarding new clients via Tax Dome CRM, tracking workflows and ensuring timely completion of administrative onboarding tasks
- Maintain and regularly update CRM systems, learning and implementing new features as released
- Record client payments on invoices, process credit cards, create invoices based on time tracking software
- Handle confidential client documents and produce regulatory-sensitive materials under the discretion of the supervisor
- Interact with external bodies such as the Canada Revenue Agency and Alberta Corporate Registry on behalf of clients for filings, annual returns, registrations, and dissolutions
- Monitor and replenish office and warehouse supplies; develop procedures for inventory control
Qualifications:
- 3+ years of experience in an administrative support or office coordination role (professional services or accounting firm experience is an asset)
- Proficiency with Microsoft Office Suite and QuickBooks (Online and/or Desktop)
- Experience with regulatory filings and liaising with government agencies is considered an asset
- Strong writing, editing, and communication skills
- Proven ability to handle sensitive information with a high level of discretion
- Highly organized, with excellent time management and the ability to prioritize tasks
- Team-oriented with a proactive mindset and strong interpersonal skills
What's in It for You:
- A supportive and dynamic team environment within a growing CPA firm
- Opportunities to expand your skills across operations, administration, and client service
- Exposure to a wide variety of business types and administrative functions
- Competitive compensation and benefits
- Flexible and professional work culture
,
About DMC Recruitment Group
DMC Recruitment Group was established to address the unique needs of the construction supply chain from Architecture and Design, to Building Materials, and through to Construction. Distinct from other agencies, DMC recognizes that the building industry ebbs and flows according to unique market conditions, seasonal schedules, and external factors, and offers an established understanding of the specific needs of this segment of the economy.
DMC utilizes leading-edge technology solutions, coupled with old-school experience and knowledge, and established industry networks to deliver customized search solutions for the Architecture and Design, Building Materials, and Construction industries.
With an unrivaled track record in North America within these three verticals, and with strong references to back up that claim, DMC Recruitment is raising the bar for recruitment within our industries.
DMC goes above and beyond to find the best solution for your company. Our industry-specific recruiters use third-party databases, existing industry networks, and AI-powered search tools to offer technology-led referral systems. DMC also offers tailor-made advertising, curated storytelling, and a guarantee up to 12 months from start date to ensure a candidate’s suitability—the longest candidate success guarantee in the market! Our reputation is built on our success so we approach each assignment with urgency and determination.