JOB TITLE:

Payroll Coordinator

MAIN PURPOSE OF THE JOB:

The Payroll Coordinator is responsible for managing daily schedules and timesheets to meet contract requirements and ensure accurate, timely payment of cleaning staff. This role also supports HR by reporting employment changes and maintaining up-to-date records, while communicating regularly with staff to support a smooth payroll process.

REPORTS TO:

Business Administration Manager

DIRECT REPORTS

N/A

DUTIES AND RESPONSIBILITIES:

• Collect and review timesheets; approve timecards daily and weekly
• Create and maintain accurate employee schedules
• Manage vacation, floater, and personal day accruals
• Complete payroll adjustments promptly
• Maintain payroll records and update employee data (e.g. tax forms, direct deposit info)
• Respond to employee inquiries and resolve payroll discrepancies
• Collaborate with HR on new hires, terminations, and wage changes
• Ensure wage rates and employee records comply with ESA and CBA
• Work closely with Operations to verify schedules and timesheets
• Promptly respond to all incoming telephone calls in a courteous and professional manner; assess caller needs and efficiently route calls to the appropriate department or individual
• Perform other duties as assigned

QUALIFICATIONS:

• 1+ years of experience in payroll administration or coordination
• Strong knowledge of payroll legislation and best practices
• Proficiency in payroll software; ADP experience is an asset
• Advanced Excel skills and comfort with data analysis
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities
• Diploma or degree in Accounting, Finance, HR, or related field
• Working toward Payroll Compliance Professional (PCP) designation is an asset
• Ability to manage time effectively and handle confidential information

WORKING CONDITIONS:

• Full-time in office.
• May be required to work after-hours as well as weekends and holidays to meet payroll deadlines.

PHYSICAL REQUIREMENTS

• Strength Guidelines

May need to lift boxes and other office items up to 20 pounds.

• Motion Parameters

May be required to sit for extended periods of time.

• Vision and Hearing Requirements

May need to spend extended periods of time in front of a computer screen

• Psychological Demands

May be required to solve problems and provide analysis to manager.

Disclaimer:

Impact is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to providing accommodations in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an interview, please advise HR if you require accommodation.

Mon-Fri, 9:00 AM-05:00 PM
40 Hours/week