About the Opportunity

Our Saskatoon office is looking to add an enthusiastic Project Administrator to provide support to our team of professionals. As an interdisciplinary consulting firm, we deliver work for a wide range of clients on diverse subjects and issues – all in service of our higher calling of 'spirit' in service for vibrant communities. In this role, you will help to ensure that we are seen as an organization that takes its work seriously from inception to completion, with a professional and creative approach.

Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to:

• Project and Contract Support. Supporting Project Leaders with the coordination of projects throughout all phases from initiation to completion. This includes tracking project schedules, drafting documents, managing project correspondence, organizing records, and coordinating other administrative details.

• Branch Administrative Support. Respond to and coordinate a number of administrative tasks associated with supporting the continued growth and evolution of our business.

• Office Coordination. Acting as the first point of contact by greeting guests and coordinating telephone general inquiries. Acting as the point of contact for Health & Safety office procedures, ensuring the common areas are clean and organized throughout the day, including daily checks and maintenance, and general cleanup.

• Financial Coordination. Supporting accounting processes such as Visa reconciliation, bank deposits, AR tracking, invoice coding, timesheet and expense approval, petty cash management and reconciliation, and general office purchases.

• Operational and Premises Support. Keeping up on office inventory and ordering office supplies, arranging for couriers/ mail, keeping common areas clean and organized, managing equipment bookings and other office errands, helping with security and office orientations, and building maintenance.

• Meeting and Event Coordination. Coordinating meetings, room bookings, catering requests, and staff functions.

• Other duties as required.

About You

Our ideal candidate has 2 to 5 years of related experience in administration, or project coordination. Are you a proactive and energetic self-starter committed to providing outstanding service? Are you eager to learn new things, work with a diverse group of people while maintaining a positive attitude under pressure and competing deadlines? The core skills that will help you succeed here include:

• Thrive in a fast-paced environment – You excel in a dynamic environment and prioritize key actions, handling a demanding workload and competing deadlines.

• Aptitude for numbers – Numbers don't scare you, and you have basic knowledge and aptitude for financial administration and accounting principles, and are able to comfortably and confidently communicate and track budgets and costs associated with projects.

• Service mindset – You enjoy meeting the needs of both the team and clients by responding to requests efficiently and effectively whilst developing a strong rapport with them. A great day is when you can meet the needs of others and jump in where needed. You are driven by a desire to learn more about processes, people, or issues by asking questions and seeking information.

• Ownership and initiative – You take personal responsibility for the quality and timeliness of work and achieve results, anticipate the impacts of the actions and the needs of others.

• Attention to detail and critical thinking – You complete tasks while staying mindful of all aspects involved regardless of magnitude, reviewing workload and processes while maintaining your attention to detail.

• Technically proficient in Microsoft Suite – You have a strong knowledge of Word, PowerPoint, and Excel. You are confident with formatting documents, and writing and compiling proposals, memos, letters, and meeting minutes.

• Strong organization skills – You complete tasks while staying mindful of all aspects involved regardless of magnitude, reviewing workload and processes while maintaining your attention to detail.

• Excellent writing and proofreading skills – You are confident with formatting documents, and writing and compiling proposals, memos, letters, and meeting minutes.

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here's what you can expect as a team member at Urban Systems:

• Competitive Compensation and Benefits. You'll receive competitive compensation, extended health, dental, vision care coverage, and more. This position will have a salary range of $68,000.00**- $72,000.00** per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.

• Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.

• Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.

• Work with Interdisciplinary Teams. Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.

• Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.

• Saving for the Future. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.

• Support through Transitions. You will be supported through life's moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.

• Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn't describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.

Deadline for applications: Monday, September 29, 2025, at 10:00 am CST

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process, please get in touch with our recruitment team by email at recruiting@urbansystems.ca so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you don't meet 100% of the preferred skills outlined in this job posting, tell us why you'd be a great fit for Urban Systems in your cover letter!