Top Benefits
About the role
Faculty/Department Faculty of Science Unit Science-Chemistry and Biochemistry Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Are you an organized and detail-oriented professional looking to provide vital administrative support? Join us as our new term Administrative Assistant- Laboratory Building!
Reporting to the Director, Finance and Administration, this position is responsible for providing administrative support to the Heads of the Departments of Biology, Chemistry & Biochemistry, and Physics, and to the Department’s faculty members, staff and students.
What You’ll Do:
- Administrative & Academic Support – Provide comprehensive administrative assistance to Department Heads, faculty, staff, and students, including scheduling, correspondence, document preparation, and support for teaching, research, and student programs.
- Coordination & Communication – Act as a primary liaison with other university offices, external institutions, and stakeholders; coordinate departmental events, conferences, seminars, and faculty recruitment processes.
- Financial & Records Management – Monitor, reconcile, and report financial transactions (purchasing card, invoicing, travel claims, scholarships/awards), maintain fixed asset records, and ensure compliance with university policies and deadlines.
- Resource & Facility Oversight – Manage supplies, equipment, and facilities, including procurement, inventory, logistics, and maintenance, to support departmental operations.
- Data, Systems & Website Administration – Maintain departmental records, databases, and websites; support course scheduling/timetabling; and process graduate student applications, visiting scholars, and adjunct appointments.
- Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community!
Join our team and enjoy:
- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth: We support your development, offering opportunities for advancement and learning.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!
If you’re looking for a dynamic role where you can contribute to the success of multiple Science departments while showcasing your organizational and administrative strengths, we encourage you to apply!
Position Requirements
What You’ll Bring to this Position:
- Grade 12 supplemented by the successful completion of a recognized business course
- Minimum of three years’ experience, preferably within a university environment.
- An equivalent combination of education, training, and experience may be considered.
Skills That Will Ensure Your Success in the Role:
- Knowledge of the University’s programs, policies, and procedures with an emphasis on courses offered by the Faculty of Science is an asset.
- Ability to make administrative/procedural recommendations on sensitive and confidential issues.
- Ability to maintain confidentiality of records and information.
- Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook) and complex databases such as CASPUR Reports, Banner, and FAST.
- Experience providing support with event planning.
- Knowledge and skill in maintaining websites.
- Demonstrated knowledge of generally-accepted accounting principles, procedures, and processes.
- Knowledge of the University community and administrative offices is an asset.
- Knowledge of supplies, services, and equipment ordering and inventory control.
- Experience in records management and tracking of information.
- Ability to communicate effectively, both verbally and in writing.
- Ability to understand and execute oral and written instructions.
- Ability to work independently with minimal supervision.
- Ability to provide excellent customer service and use sound judgement and quick thinking.
- Ability to create, compose, and edit written materials.
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail.
- Demonstrated knowledge of and skill in office practices, principles and procedures.
- Strong interpersonal skills to establish and maintain cooperative working relationships with domestic and international students, staff, and the general public. Training related to EDI and Four Seasons of Reconciliation would be an asset.
- Skill in the use of operating basic office equipment.
- Ability to understand and comply with University health and safety requirements and all safe work procedures and practices application to this position.
- Ability to identify and report unsafe acts, workplace hazards, and incidents that result (or could result) in injury, illness, or environmental damage.
- Ability to work and encourage others to work and act safely.
Physical Demands Pay Grade CUPE Phase 4 Salary Range $44,262.40 - $59,768.80 Annually Status Term Work Hours
Monday – Friday 8:00 a.m. – 4:30 p.m.
Duration (if Term/Temporary) September 1, 2025 - December 31, 2025, with possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted
Additional Information
Contact Information
Job Open Date
08/20/2025
Job Close Date
08/26/2025
Open Until Filled
No
Special Application Instructions
We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don’t hesitate to apply—submit your application today!
Applicants must be legally entitled to work in Canada, and the work associated with this position must be performed within Canada.
Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
About University of Regina
The University of Regina is the leading experience-based learning university in Saskatchewan, located in the province's capital. The preferred institution for more than 16,000 students, the University of Regina is home to 10 faculties, two academic units and approximately two dozen academic departments which have established reputations for excellence and innovative programs leading to bachelor’s, master’s, and doctoral degrees.
With more than 120 undergraduate academic programs and over 80 graduate programs, the University and its federated colleges offer small class sizes, world-class research, and a beautiful campus!
Our alumni – numbering more than 90,000 – contribute to and build our society in Saskatchewan and in Canada. Our history, our accomplishments, and our growth as a university stem from our commitment to working together for the good of our local and global communities.
Top Benefits
About the role
Faculty/Department Faculty of Science Unit Science-Chemistry and Biochemistry Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Are you an organized and detail-oriented professional looking to provide vital administrative support? Join us as our new term Administrative Assistant- Laboratory Building!
Reporting to the Director, Finance and Administration, this position is responsible for providing administrative support to the Heads of the Departments of Biology, Chemistry & Biochemistry, and Physics, and to the Department’s faculty members, staff and students.
What You’ll Do:
- Administrative & Academic Support – Provide comprehensive administrative assistance to Department Heads, faculty, staff, and students, including scheduling, correspondence, document preparation, and support for teaching, research, and student programs.
- Coordination & Communication – Act as a primary liaison with other university offices, external institutions, and stakeholders; coordinate departmental events, conferences, seminars, and faculty recruitment processes.
- Financial & Records Management – Monitor, reconcile, and report financial transactions (purchasing card, invoicing, travel claims, scholarships/awards), maintain fixed asset records, and ensure compliance with university policies and deadlines.
- Resource & Facility Oversight – Manage supplies, equipment, and facilities, including procurement, inventory, logistics, and maintenance, to support departmental operations.
- Data, Systems & Website Administration – Maintain departmental records, databases, and websites; support course scheduling/timetabling; and process graduate student applications, visiting scholars, and adjunct appointments.
- Plus More: Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?
At the University of Regina, we’re more than just a campus – we’re a community!
Join our team and enjoy:
- Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
- Professional Growth: We support your development, offering opportunities for advancement and learning.
- Work-Life Balance: We value your well-being and know your personal life is most important!
- Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!
If you’re looking for a dynamic role where you can contribute to the success of multiple Science departments while showcasing your organizational and administrative strengths, we encourage you to apply!
Position Requirements
What You’ll Bring to this Position:
- Grade 12 supplemented by the successful completion of a recognized business course
- Minimum of three years’ experience, preferably within a university environment.
- An equivalent combination of education, training, and experience may be considered.
Skills That Will Ensure Your Success in the Role:
- Knowledge of the University’s programs, policies, and procedures with an emphasis on courses offered by the Faculty of Science is an asset.
- Ability to make administrative/procedural recommendations on sensitive and confidential issues.
- Ability to maintain confidentiality of records and information.
- Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook) and complex databases such as CASPUR Reports, Banner, and FAST.
- Experience providing support with event planning.
- Knowledge and skill in maintaining websites.
- Demonstrated knowledge of generally-accepted accounting principles, procedures, and processes.
- Knowledge of the University community and administrative offices is an asset.
- Knowledge of supplies, services, and equipment ordering and inventory control.
- Experience in records management and tracking of information.
- Ability to communicate effectively, both verbally and in writing.
- Ability to understand and execute oral and written instructions.
- Ability to work independently with minimal supervision.
- Ability to provide excellent customer service and use sound judgement and quick thinking.
- Ability to create, compose, and edit written materials.
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail.
- Demonstrated knowledge of and skill in office practices, principles and procedures.
- Strong interpersonal skills to establish and maintain cooperative working relationships with domestic and international students, staff, and the general public. Training related to EDI and Four Seasons of Reconciliation would be an asset.
- Skill in the use of operating basic office equipment.
- Ability to understand and comply with University health and safety requirements and all safe work procedures and practices application to this position.
- Ability to identify and report unsafe acts, workplace hazards, and incidents that result (or could result) in injury, illness, or environmental damage.
- Ability to work and encourage others to work and act safely.
Physical Demands Pay Grade CUPE Phase 4 Salary Range $44,262.40 - $59,768.80 Annually Status Term Work Hours
Monday – Friday 8:00 a.m. – 4:30 p.m.
Duration (if Term/Temporary) September 1, 2025 - December 31, 2025, with possibility of extension or becoming permanent Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted
Additional Information
Contact Information
Job Open Date
08/20/2025
Job Close Date
08/26/2025
Open Until Filled
No
Special Application Instructions
We know imposter syndrome can get in the way, but we truly value diverse perspectives. Don’t hesitate to apply—submit your application today!
Applicants must be legally entitled to work in Canada, and the work associated with this position must be performed within Canada.
Diversity Statement
The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.
About University of Regina
The University of Regina is the leading experience-based learning university in Saskatchewan, located in the province's capital. The preferred institution for more than 16,000 students, the University of Regina is home to 10 faculties, two academic units and approximately two dozen academic departments which have established reputations for excellence and innovative programs leading to bachelor’s, master’s, and doctoral degrees.
With more than 120 undergraduate academic programs and over 80 graduate programs, the University and its federated colleges offer small class sizes, world-class research, and a beautiful campus!
Our alumni – numbering more than 90,000 – contribute to and build our society in Saskatchewan and in Canada. Our history, our accomplishments, and our growth as a university stem from our commitment to working together for the good of our local and global communities.