##Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

Please note, this is a 2 year temporary full time contract opportunity.

##Secondments are Welcome

Click here for more details on secondment opportunities.

##About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

##About Us

In support of the academic, research, and service objectives of Western’s community, Financial Services:

• pursues excellence in financial management and reporting
• provides quality support, guidance and consultation
• promotes effective stewardship of funds

##Responsibilities

The Accounting Assistant (Reimbursements) role exists to ensure the overall timely and accurate processing and payment of travel expense reports, Professional Expense Reimbursements and cash advances. The role contributes to the effective stewardship of funds through monitoring expense claims in line with policy and procedures.

The main focus of the role is to process manual travel expense claims and professional expense reimbursements, and to perform the online audit of travel expense reports for overall reasonability and adherence to Western’s travel and expense policies. In addition, this role acts as the first point of contact for Western departments and employees for inquiries relating to claim status and processing, payment timing, and policy clarification.

##Qualifications

Education:

• 2 year Community College Diploma in Accounting or Business with at least 1 course in Accounting

Experience:

• 2 years’ experience using computerized accounting systems (preferably PeopleSoft)
• Customer service and audit experience preferred

Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills and confidence dealing with all levels of an organization
• Strong customer services skills to handle enquiries and resolve issues in a professional and timely manner
• Ability to process information with high level of accuracy.
• Ability to analyze information against pre-established policies, procedures, and guidelines.
• Ability to work in a fast-paced environment, meet tight deadlines and adapt to growth and change
• Demonstrated ability to work independently, with little supervision, to take initiative to follow through and achieve results
• Excellent interpersonal skills with the ability to provide guidance and support to staff, faculty, students
• Knowledge and experience working in financial systems and intermediate Microsoft Office skills (including Excel)
• Ability to work well under pressure and handle multiple conflicting priorities in a fast paced environment with frequent interruptions
• Ability to work independently and effectively as a member of the team to achieve department goals

##Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

##Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

##Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.