Edmonton Catholic School Division is seeking a highly skilled and proactive Facilitator, HR Operations to provide executive-level administrative and project support to the Superintendent of Human Resource Services and the Manager of Employee Relations & Employee Health Services. The Facilitator acts as a trusted liaison, managing complex scheduling, preparing high-quality communications, and supporting confidential employee relations processes. This role is central to coordinating priorities, managing executive communications, and supporting strategic HR initiatives.

This is an excellent opportunity for a professional who thrives in a dynamic environment, values discretion, and is passionate about contributing to the success of a mission-driven organization.

Responsibilities:

Executive Coordination

• Manage and optimize calendars for HR leadership, including scheduling meetings and prioritizing commitments.
• Coordinate and draft confidential documentation, contracts, and correspondence, ensuring compliance with organizational and legal standards.
• Coordinate meetings, book meeting facilities, and prepare meeting agendas, briefings, and packages; attend meetings and record minutes as needed.
• Arrange travel, registrations, and logistics for internal and external events; support coordinating and planning special events.
• Act as the primary point of contact for internal and external communications.

Communications and Projects

• Draft and design professional presentations, reports, and dashboards using Microsoft Office, Adobe, Canva, and other platforms.
• Coordinate a variety of special projects within the department, including employee engagement and the department growth plan.
• Maintain complex spreadsheets and utilize HR systems for data tracking and reporting.
• Coordinate timelines, deliverables, and documentation for division-wide projects.

Employee Relations Support

• Provide comprehensive administrative and logistical support for employee relations processes, including grievances, investigations, and negotiations. This includes scheduling meetings, preparing and distributing documentation, and tracking key timelines and deliverables.
• Maintain confidential employee relations and labour relations files, ensuring accuracy and compliance with organizational and legal standards.
• Support the development and finalization of collective agreements by drafting revisions, preparing and distributing finalized documents, and updating internal systems accordingly.
• Prepare and manage documentation to support grievances, collective bargaining, and other employee relations matters, ensuring timely follow-up on action items resulting from investigations, union discussions, and related processes.

Qualifications:

• Diploma in Office Administration or related field and at least 5 years of experience in executive support, project coordination, or operations.
• Experience providing high-level executive and leadership support, including managing complex calendars.
• Experience in professional report writing and document production
• Strong understanding of collective agreements, HR practices, principles, policies, and procedures. and privacy legislation, including the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA).
• Working knowledge of electronic Human Resource Information Management systems (HRMI) and record management principles.
• General knowledge of the Division’s administrative procedures, operations, and business, along with an understanding of the Division’s mission and vision in a faith-based environment.

Skills & Competencies:

• Demonstrates advanced proficiency in Microsoft Office, Google Workspace, Adobe Pro, Canva, and other digital tools, with strong skills in presentation design, report writing, and graphic creation.
• Excels in calendar management, communication, and organization, while maintaining discretion and professionalism in all interactions.
• Adaptability to changing priorities, timelines, and organizational needs.
• Proactive problem-solving and a commitment to service excellence.
• Ability to build effective relationships, uphold ethical standards, and support continuous improvement across diverse tasks and priorities.

What we offer:

• Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
• Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
• Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
• EFAP – Employee and Family Assistance Program.
• 7-hour workdays, 35 hours per week for a 1.0 FTE.
• Competitive Salary, Pension and Benefits Package:
• 100% employer-paid benefits, including Health, Vision, and Dental
• A Health and Wellness Spending Account
• EFAP: Employee and Family Assistance Program
• Generous paid time off, including vacation, personal days, and a scheduled break during the Christmas season.