About PFX™

We engineer leading fluid solutions that keep the world moving and we’re building a better future while we do it. As a vertically integrated global powerhouse, we operate 17 manufacturing facilities and 4 R&D centers across the world, delivering performance from lab to road in over 40 countries.

PFX Group™ brings together a family of trusted companies including Recochem, Prestone, Adam’s Polishes, B&B Blending, Kost USA, Ultra Clear, POR and Auto-Chem, each with deep expertise, regional insight, and a shared commitment to engineering excellence.

From automotive and heavy-duty thermal management systems to household and industrial solutions, our products are built for performance, reliability, and a commitment to sustainability. Join us and be part of a team that’s redefining what’s possible in fluid technology.

The Role

The Administrative Coordinator plays a key role in supporting site operations through a wide range of administrative tasks. This position ensures the smooth functioning of office logistics, documentation, and internal communications, while also providing support to HR and site management. This position requires being present in the office 5 days a week.

Key Responsibilities: Administrative Operations

• Oversee office supplies inventory and ordering;
• Handle incoming and outgoing mail;
• Oversee day-to-day reception and front desk support;
• Handle ID card requests and replacements;
• Coordinates and administers employee services and events;
• Manage purchase orders (POs) for building management and other site needs.

Documentation and Records:

• Scanning of all shipping documents for HB/HBD/LAS and upload to LaserFiche;
• Maintain and archive documentation, ensuring records are accurate and up to date;

Production and Site Support:

• Print and update production management forms;
• Handle time Management transactions (time cards) for temporary employees and process invoices;
• Print various production labels upon request;
• Provide administrative support for the plant and distribution center;
• Organize on-site meetings (room setup, catering, supplies);
• Post and manage important internal communications for both sites.

HR and Employee Support:

• Coordinate safety equipment (safety shoes and glasses) for the Quebec region;
• Support HR or site management with employee-related tasks as needed.

Required Skills and Qualifications:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and general office tools.
• Ability to work independently and collaboratively.
• Attention to detail and confidentiality.
• Excellent communication (French and English) and interpersonal skills.

What We Offer

• Competitive compensation
• Career growth opportunities – we prioritize internal promotions
• Employer funded retirement plan
• Comprehensive health benefits, including medical and dental coverage and Telemedicine
• Employee Assistance Program (EAP) – confidential support for mental health, financial advice, and more
• Paid vacation and statutory holidays
• Tuition assistance program – support for continued education and professional development

**Please note:**A pre-employment background check, including a criminal record check, is required.

PFX is proud to be an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.

NOTICE TO EMPLOYEES AND APPLICANTS REGARDING THE USE OF ARTIFICIAL INTELLIGENCE (AI)

Our Commitment to Fairness and Transparency

The PFX Group may use Artificial Intelligence (AI) or Automated Decision Systems (ADS) to assist in certain employment-related processes, such as recruitment and hiring. These tools are intended to support decision-making, not replace human judgment.