Reporting To: VP, People & Operations

Purpose: To administer the office of the CEO and support the Board in its governance capacity

Overview:

The BC Parks Foundation is the official charitable partner and conservation financing mechanism to British Columbia’s world-class system of parks and indigenous protection. Our role is to build a diverse and active community of support. Our mission is to create the greatest system of parks and indigenous protected areas in the world. We value spark, greatness, respect and reciprocity.

We Are:

• A charitable, purpose-driven organization passionate about enjoying and protecting nature in British Columbia

• People who value spark, respect with caring, reciprocity, and greatness

• A warm, positive, hard-working team who operate in a spirit of gratitude and celebration

• Connected to a wide variety of community groups, First Nations, businesses, governments and other partners that we work with regularly

You Are:

• Highly organized, analytical, and deadline-driven with the ability to manage multiple projects, anticipate needs and problems and proactively address them

• A clear, confident and professional communicator with strong interpersonal skills

• Able to distinguish and keep confidential information and maintain security

• An energetic, positive and fun-loving person with a deep appreciation for nature

Role Summary:

The Executive Assistant will support the CEO to operate at their highest level of focus and effectiveness by managing scheduling, correspondence, project coordination, organization and a wide range of administrative responsibilities. The EA will act as gatekeeper and advisor, contributing to a constructive organizational culture that values respectful and caring relationships, solid and efficient systems and processes, and outstanding results.

Responsibilities:

Executive Communications and Administrative Support:

• Manage, prioritize, flag and ensure follow up to email and other correspondence or requests, responding on behalf of the CEO when appropriate

• Schedule, coordinate, and manage the CEO’s calendar with particular attention to the allocation of his time, setting of priorities, work planning and meeting of requirements, deliverables, targets, and goals

• Advise on and facilitate clear and timely communication between the CEO and internal/external stakeholders and assist in dealing with high-pressure communications events

• Plan and coordinate events, arrange travel, and other related duties

Board and Committee Support:

• Manage and represent the brand of the office of the CEO

• Welcome and onboard new board members and honour retiring board members

• Plan for and manage all board and committee meetings and the annual retreat, including developing and distributing agenda and packages, securing venues and arranging catering, making travel arrangements, and disseminating documents and materials

• Keep minutes and other records of meeting discussions

• Coordinate and track follow-up actions from Board meetings, maintaining systems to track Board decisions and ensuring accountability

• Track governance responsibilities of the chair, board and committee to ensure they are being fulfilled on schedule

• Evaluate whether organizational practices are aligned with Board policies, and ensure policies are in compliance with corporate rules and mission

Relationship Management:

• Directly support the CEO in fostering strong relationships with the executive team, other staff, donors, corporate partners, board and committee members, media and other stakeholders

• Facilitate engagement by liaising directly and taking proactive steps to ensure positive, ongoing relationships

Qualifications and Experience:

• Post-secondary education in Administration, Project Management, or a related field, or an equivalent combination of education and experience

• 7+ years of experience providing administrative and planning support to executive leaders

• Strong project management expertise, with a track record of managing cross-functional teams and complex projects

• Strong proficiency with MS Office and project management tools (e.g., Monday.com)

• Strong communication skills, both written and verbal, with an ability to clearly articulate risks and recommendations

• Experience in developing and maintaining organizational systems and tracking tools to ensure project and deliverable transparency

Commitment to Equity:

BC Parks Foundation is committed to a diverse and inclusive workforce

• Preference may be given to qualified Indigenous candidates or those from or with experience of other diverse cultures (this includes learning and/or applying information and practices of your culture or that of another culture)

• Those identifying as being part of groups which are underrepresented or facing barriers to the labour market are encouraged to apply

Work Environment:

• This is a full-time, permanent role working Monday-Friday, based out of the Foundation’s Vancouver office
• The position will work a 3-5 days per week in office, depending on operational needs