Who you are

• Completion of post-secondary education in a relevant field (Bachelor’s or College Level), or completion of post-secondary education in an unrelated field coupled with relevant industry experience in corporate events management as detailed below:
• 2+ years of experience in corporate marketing events planning and execution
• 1+ years of experience in the B2B tech industry
• Experience planning, promoting and executing virtual and in-person events
• Strong project and time management skills, with the ability to manage multiple concurrent deadlines
• Strong attention to detail and accuracy
• Proven ability to be organized, agile, and solutions-oriented, with a creative approach to problem-solving
• Self-motivated and able to work both independently and collaboratively, with minimal supervision
• Proficiency in HubSpot, Zoom, Asana, and Slack is an asset
• Bilingual (French/English) is an asset
• Willingness to travel within North America (up to 15%) may be required; flexible hours can be required due to the nature of the position, including some early mornings, evenings, and weekends

What the job involves

• This is a temporary full-time role (6-8 months, March-October 2026) and is ideal for someone who thrives in fast-paced environments and enjoys bringing events to life
• The Event Specialist plays a hands-on role in planning, coordinating, and executing a wide range of virtual and in-person events, with a strong focus on third-party trade shows and conferences
• This role is designed to support AlayaCare’s busiest event season, making it a great opportunity for someone who thrives in fast-paced environments and wants to play a key role in delivering high-impact events
• The Event Specialist will support third-party events, sponsorships, and select AlayaCare-hosted experiences that build brand awareness, generate leads, and engage customers and prospects
• The Event Specialist is highly execution-focused, managing event logistics, coordinating with vendors and internal stakeholders, and ensuring seamless on-site and virtual experiences
• With a strong attention to detail and a results-oriented mindset, this role contributes directly to AlayaCare’s marketing and revenue goals by delivering high-impact events that reflect the brand and drive meaningful engagement
• This role works closely with cross-functional partners across the Revenue team to ensure every event is delivered smoothly, on brand, and aligned with business objectives
• Under the direction of the Director, support event planning and execution (virtual and in-person) for national and international trade shows, webinars, conferences, sponsorships, AlayaCare hosted events, and user conferences. Responsibilities include sourcing venues, managing timelines, contract negotiations, budgeting and internal and external communications
• Coordinate with vendors and partners to manage and maintain administrative and logistical tasks across multiple concurrent events
• Track and manage event inventories, including swag, signage, booth assets, and marketing collateral, ensuring materials are up to date and aligned with brand standards
• Provide on-site event support, as needed, including site visits, setup, registration, attendee assistance, and teardown
• Collaborate cross-functionally with internal teams (Sales, Marketing, Customer Success, Product) to ensure all event deliverables are completed accurately, on time and aligned with event objectives
• Assist with event enablement, including coordinating pre-event briefings, event-day support, and post-event debriefs and follow-ups
• Assist with post-event reporting, compiling metrics such as registration, attendance, survey responses, and feedback to evaluate success and identify opportunities for improvement
• Stay abreast of changes and trends within the post-acute health/home care and b2b SaaS industries and support research into new event opportunities and sponsorships
• Maintain current knowledge of relevant laws and regulations related to events, permits, and safety guidelines

Benefits

• Open and Transparent Culture
• Health and Wellness Activities
• Health Benefits Package
• Flexible Vacation Policy
• Around the clock healthy snacks
• Happy Hours and Team Outings
• Employee Growth & Development
• Prime Office Locations