Posting Number: 14/26

Position Title: Payroll/Human Resources Assistant

Reports To: HR Generalist

Posting Date: May 11, 2026, through to May 17, 2026

Business Division: Human Resources Division

Summary: Reporting to the Division Manager, Payroll/HR Assistant is primarily responsible for the administration of Payroll and Benefits functions. This includes accurate and timely processing of bi-weekly payroll as well as monthly and annual requirements. In addition, the Payroll/ Human Resources Assistant will support key Human Resource functions assisting with recruitment and selection, orientation, training and development, labour relations, performance management and workplace investigations.

Duties Include:

• Achieve complete internal client satisfaction by producing accurate, complete and timely bi-weekly payroll.
• Ensure all employee personal information is kept secure and confidential.
• Responsible for the administration of City’s comprehensive group benefits plan (new hires, terminations and changes).
• Responsible for communication of all HR and payroll related documentation including, memos, offers of employment, termination letters and performance related discipline correspondence.
• Maintain accurate and updated payroll and HR information in HRIS (Excel and Vadim) and process all HR/Payroll reports as necessary.
• Provide consultation and collaborate on wide range of payroll, benefits and HR related issues to City employees and managers.
• Complete monthly payroll and benefits account reconciliations.
• Ensure completion of employee Record of Employment (ROE’s).
• Prepare all payroll related cheque requisitions, including manual payroll cheques and various agency remittances.
• Ensure annual reporting is generated with accuracy and within mandated deadlines (Pension adjustments, T4’s, EPS Reporting)
• Responsible for maintenance and administration of City of Estevan’s Municipal Employee Pension Plan (MEPP).
• Ensure timely remittance of garnishee and WCB payments.
• Ensures that required reports to federal and provincial tax authorities for regulatory and compliance purposes are formulated accurately and filed and on timely basis and that all year-end procedures are completed (T4’s, Pension Adjustments etc.).
• Responsible for processing government request forms (i.e. Statistical Information Reports).
• Work to support and implement HR projects to achieve HR and payroll objectives.
• Provide assistance with the recruitment and retention function of City of Estevan and act as City’s culture ambassador and gate keeper.
• Support the delivery of HR programs: New Hire Orientation, Benefits and Pension Orientation and Performance Reviews.
• Maintain relationships with key vendors and manage several key contracts: Vadim, Benefits (Canada Life), Pension (MEPP), Union Contracts (CUPE and Police Association).
• Ensure compliance with all applicable legislative regulations and company policies and procedures.
• Provide support regarding labour relations issues. Assist with the review and investigation of grievances and coordination of management responses at each stage of the grievance process.
• Ensure that all the relevant paperwork (W1 and EI forms) for WCB claims is completed and submitted on timely basis. Provide additional information to WCB regarding any time loss claims.
• Maintain union seniority lists accurately.
• Assist with long term disability claims; including coordination of return to work.
• Perform other related duties as assigned or required.

NOTE: The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally performed outside of the listed duties above. (Other duties as assigned).

Qualifications:

• College diploma in Human Resources or related discipline preferred.

• Completion of CPA Level 1 (Payroll Compliance Practitioner).

• Minimum 3 year’s of Human Resources/Payroll experience with experience in Canadian payroll processing.

• CHRP or CHRL, professional designation preferred, or in progress.

• Experience in Unionized environment is an asset.

• Candidate must possess a valid Class 5 Driver’s License.

Knowledge, Skills, and Abilities:

• Sound knowledge of Canadian payroll processing requirements.

• Introductory knowledge of Human Resources.

• Introductory knowledge of Federal and Provincial human rights and employment standards law.

• Proficient in the use of office technology including variety office software.

• Strong organizational and time management skills.

• Strong oral and written communication skills.

• The ability to work both independently as well as in both large and small team environments.

• The ability to work with a high degree of confidentiality and integrity.

• Demonstrable interpersonal skills and the ability to successfully navigate sensitive and stressful discussions and situations.

Working Conditions:

This position will be in a regulated office environment. Off-site meetings may be required.

Application Deadline

Closing deadline is May 17th 2026 at 4:30 pm. Resumes must be received prior to the closing date to be considered. The City of Estevan offers a competitive salary and an outstanding benefits package.

For further information or to apply, please contact:

Human Resources

1102-4th Street

Estevan, SK S4A 0W7

Ph: (306) 634-1841

apply@estevan.ca

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.