Position
Administrative Assistant/Scheduler

Location
Calgary

Status
Temporary Full Time (18-Month Maternity Leave Coverage)

Work Hours
8 hours per day, 40 hours a week. Required to work one weekend every 4 weeks, per our rotation schedule.

Start Date
Until suitable candidate is found

DESCRIPTION

Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei’s staff and volunteers provide compassionate and individualized support for seniors through on-site health and living care. As an organization, we adhere to high standards of care, repeatedly receiving Exemplary Standing with Accreditation Canada over the years.

Under the supervision of Director of Care, the Administrative Assistant/Scheduler will be responsible for providing clerical service to the care department, including the care administrative office and nursing units. This position will also be responsible for establishing work plan rotations to adequate staffing levels as established by the management team on a day to day basis.

THE ROLE

Key Accountabilities

• Demonstrate, promote and advocate the Wing Kei vision, mission and core values

• Manage, organize and update relevant data/documents using use word processing, spreadsheet, database or presentation software

• Maintain a records management system and organize relevant data and evidence for analysis and audits

• Provide general administrative support to care unites including but not limited to: supplies inventory and ordering, filing of records (electronic and hardcopies), arrange & organize meetings and taking meeting notes

• Assist in confirming medical appointments for residents and communication with families

• Assist in organizing and monitoring overall staffing plans and assign employee to work shifts and in-service trainings in accordance with established shift scheduling guidelines and prepare scheduling related reports regularly

• Keep up-to-date with developments and best practices in the healthcare industry

THE INDIVIDUAL WHO WILL SUCCEED

• Is aligned with Wing Kei’s vision and mission to continue to deliver excellence in seniors care
• Completion of Business Administration certificate program, or equivalent
• Proven computer skills and proficiency in MS Office (Word, Excel, Access, Power Point)
• Experience with Kronos or scheduling software is an asset
• Experience with scheduling activities in a healthcare setting is a definite asset
• Exhibits consistent problem-solving ability as well as sound judgement
• Demonstrates the ability to multi-task and prioritize tasks in a fast pace environment
• Is customer service-orientated; works well with interdisciplinary teams
• Possesses effective communication skills including writing and speaking, with working experience in handling telephone inquiries

How to Apply:

Please send your resume and a cover letter to Wing Kei Human Resources at careers@wingkei.org

Benefits:

Package includes:

Dental Insurance

Health Insurance

Life Insurance

Wellness Program

Pension

We are an equity employer and encourage applications from all genders, persons with disabilities and visible minorities who may contribute to the wellbeing of our residents.

All new employees must complete a Criminal Records Check in accordance with the Protection for Persons in Care Act. In compliance with Alberta Health’s Infection Control standards, all new employees are required to provide a copy of their Tuberculosis or Chest X-Ray paperwork and a proof of positive immunity of MMR within 30 days of their date of hire.

Thank you for your interest in working at Wing Kei. Unless you are contacted for an interview, you will receive no further acknowledgment of your application.