Dropbox is a Virtual First company. For this role, we are currently only authorized to hire candidates from the following provinces: Alberta, British Columbia, Ontario, and Saskatchewan.

Role Description

Dropbox is seeking a detail-oriented and highly resourceful Executive Business Partner (EBP ) to support VPs within the CTO organization. Our Admins are the glue that holds everything together — from complex calendaring and travel to organizational leadership and team support. In this role, you will have the opportunity to participate in a wide variety of confidential, operational, and strategic tasks that directly impact the success of our teams and leadership.

The ideal candidate is humble, proactive, and skilled at building strong relationships with internal stakeholders and external contacts. You thrive in a fast-paced, ever-changing environment, and know how to tame chaos while remaining calm, flexible, and approachable. If you enjoy balancing high-level strategic partnership with detail-oriented execution, this is the role for you.

Responsibilities

Executive Support & Calendar Management

Strategically manage complex calendars in a rapidly changing environment, ensuring alignment with organizational priorities.

Coordinate seamlessly with other executives, assistants, and senior leaders to balance competing demands.

Protect time and anticipate scheduling conflicts while ensuring availability for critical meetings.

Travel & Event Coordination

Arrange domestic and international travel, including itineraries and logistics.

Plan and execute on-site and off-site meetings, events, and team gatherings.

Operational Leadership & Collaboration

Serve as the face of Dropbox on behalf of your VP, building strong, trust-based relationships with both internal and external stakeholders.

Partner with other admins to ensure effective leadership coverage, alignment, and consistency across the broader org.

Coordinate and track special projects, initiatives, and cross-functional priorities.

Administrative Excellence

Prepare and reconcile monthly expense reports with accuracy.

Handle sensitive and confidential information with discretion.

Provide career development and mentorship support to fellow admins, as needed.

Requirements

Bachelor’s Degree (or equivalent field experience).

5+ years’ experience in an executive or administrative support role, preferably supporting senior leaders.

Proven ability to manage heavy calendaring for multiple leaders and support their teams.

Demonstrated ability to juggle multiple projects and shifting priorities in an organized, detail-oriented way.

Strong decision-making skills with the ability to act quickly and independently.

Excellent communication skills, with the ability to collaborate across a wide spectrum of personalities and stakeholders.

Proficiency with Google Workspace (Calendar, Docs, Sheets, Gmail).

Ability to maintain composure, professionalism, and a sense of humor in high-pressure situations.

Track record of being proactive, resourceful, and consistently going above and beyond.

Event planning expertise.

Preferred Qualifications

Experience working in the tech industry.

Familiarity supporting engineering leadership teams.

Exposure to project or program management responsibilities.

Compensation Canada Pay Range $115,100—$155,700 CAD

The range listed above is the expected annual salary/OTE for this role, subject to change.

Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Company Description

Dropbox isn’t just a workplace—it’s a living lab for more enlightened ways of working. We're a global community of bold visionaries and resourceful doers who are shaping the future of Dropbox—and with it the future of work. Our Virtual First model combines the autonomy of a distributed workplace with the power of human connection, making space for both meaningful work and meaningful relationships. With our start-up mindset and enterprise-level opportunities, you can be who you are and grow into who you’re meant to be. Here, you can own your impact to make work more intuitive, joyful, and human—for you as a Dropboxer and for hundreds of millions of people worldwide. If you're ready to push boundaries—and yourself— Dropbox is ready for you.

Team Description

The Dropbox Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams unlock their potential by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos. We serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that defines Dropbox‘s culture with everything from scheduling and meeting agendas to event planning and travel arrangements. If you’re a resourceful doer who finds joy in making things happen, join our Admin team.

Areas of work include Executive Support, Event Planning, Travel Coordination, Administrative Operations, and Team Communications.

Benefits

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

Flexible PTO/Paid Time Off, paid holidays, Volunteer Time Off, and more, allowing you time to unplug, unwind, and refresh

Perks Allowance to be used on what matters most to you, whether that’s wellness, learning and development, food and groceries, and much more

Mental health and wellness benefits

Monthly Internet Allowance

Intern Social Stipend

Annual Emerging Talent Summit, travel and hotel accommodations provided

Additional benefits details are available upon request.

• Where group plans are not available, allowances may be provided

**Benefit, amount, and type are dependent on geographical location, based upon applicable law or company policy

Dropbox supports responsible use of AI for preparation, but misrepresentation of skills or experience is not permitted. See our AI philosophy .

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, enABLE, TODOS (Latinx), Pridebox (LGBTQ), Vets at Dropbox, and Women at Dropbox.