About the role
Imagine working at the forefront of innovation in fluid-flow technology, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative minds, driven by a shared mission to engineer the future and safeguard our planet.
As part of our team, you'll be immersed in an environment that fosters growth, creativity, and collaboration. Here, you'll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers the chance to make a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints. Together, we’re creating a legacy that goes beyond business—one that’s changing the world for the better.
We are currently seeking a dynamic and highly organized Office Administrator to join our Scarborough team. This role is pivotal in ensuring smooth office operations, supporting executive-level coordination, and fostering a welcoming environment for all staff and guests.
Key Accountabilities
Office Operations & Facilities Support
- Oversee daily office operations, including reception duties, mail distribution, and office supply management.
- Manage the main reception line: answer and direct incoming calls.
- Maintain the cleanliness and organization of the main lobby and meeting spaces.
- Work closely with the Maintenance & Facilities Manager to address office maintenance needs.
- Ensure all signage is current and appropriately displayed throughout the office.
Administrative & Executive Support
- Provide administrative support to the Global Executive Assistant, Senior Management, and Leadership Board.
- Assist in coordinating internal meetings, booking rooms, and arranging refreshments.
- Organize travel and accommodation as needed.
- Create, update, and maintain document templates and other administrative resources.
- Handle confidential information with discretion and professionalism.
Event Coordination & Internal Engagement
-
Support planning and execution of staff events including Lunch & Learns, team meetings, and annual celebrations
-
Collaborating with the Social Committee to help organize engagement activities
-
Assist in troubleshooting office equipment and facility-related issues
What We’re Looking For
To thrive in this role, you should bring:
Education and Experience
- Post-secondary Degree, Diploma, or Certificate in Office Administration or a related field.
- Proven experience in a similar administrative or office coordination role.
- Familiarity with facilities support and office logistics.
Technical Skills
- Proficiency in Microsoft Office Suite (particularly Excel and PowerPoint).
- Experience with phone routing systems and office equipment.
- Strong organizational and time-management abilities.
Soft Skills
- Excellent written and verbal communication skills.
- Creative problem-solving with a proactive and solution-oriented mindset.
- Ability to multitask, prioritize, and work under pressure in a time-sensitive environment.
- Team-oriented, approachable, and dependable with a professional demeanor.
Why Armstrong Fluid Technology?
By joining us, you’ll become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You’ll have endless opportunities to learn, grow, and make a significant impact on the world. Together, we'll build tomorrow’s solutions today.
About Armstrong Fluid Technology
With eight manufacturing facilities on four continents, and employees around the world, Armstrong Fluid Technology is celebrating 90 years of being known as an innovator in the design, engineering and manufacturing of intelligent fluid flow equipment, control solutions and optimization technologies.
In the shift toward digitalization and integration of fluid-flow systems, Armstrong leads the industry. With advanced solutions that leverage edge computing, IoT, machine learning, digital twin technology and demand-based control, Armstrong provides and protects efficiency in building mechanical systems, approaching energy optimization as a whole-building challenge and advancing the practice of full lifecycle management. Focusing on HVAC, Plumbing, Gas Transmission and Fire Safety applications, we provide energy-efficient, cost-effective solutions and performance management services to building and facility professionals around the world.
In May 2021, in recognition of our leadership in energy efficiency, carbon footprint reduction and environmental stewardship, Armstrong Fluid Technology received a Queens Enterprise Award for Sustainability.
The company has also been named one of 2022’s Best Managed Companies. As a recipient of a Best Managed award for 20 years, Armstrong continues to hold Platinum status in the program. We are proud of the rich tapestry of ethnicity, origin and gender in our employees that makes us stronger every day. We value diversity and build teams with a variety of skills, competencies and backgrounds.
About the role
Imagine working at the forefront of innovation in fluid-flow technology, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is more than just a leader in our industry; we are a community of the brightest and most creative minds, driven by a shared mission to engineer the future and safeguard our planet.
As part of our team, you'll be immersed in an environment that fosters growth, creativity, and collaboration. Here, you'll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers the chance to make a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints. Together, we’re creating a legacy that goes beyond business—one that’s changing the world for the better.
We are currently seeking a dynamic and highly organized Office Administrator to join our Scarborough team. This role is pivotal in ensuring smooth office operations, supporting executive-level coordination, and fostering a welcoming environment for all staff and guests.
Key Accountabilities
Office Operations & Facilities Support
- Oversee daily office operations, including reception duties, mail distribution, and office supply management.
- Manage the main reception line: answer and direct incoming calls.
- Maintain the cleanliness and organization of the main lobby and meeting spaces.
- Work closely with the Maintenance & Facilities Manager to address office maintenance needs.
- Ensure all signage is current and appropriately displayed throughout the office.
Administrative & Executive Support
- Provide administrative support to the Global Executive Assistant, Senior Management, and Leadership Board.
- Assist in coordinating internal meetings, booking rooms, and arranging refreshments.
- Organize travel and accommodation as needed.
- Create, update, and maintain document templates and other administrative resources.
- Handle confidential information with discretion and professionalism.
Event Coordination & Internal Engagement
-
Support planning and execution of staff events including Lunch & Learns, team meetings, and annual celebrations
-
Collaborating with the Social Committee to help organize engagement activities
-
Assist in troubleshooting office equipment and facility-related issues
What We’re Looking For
To thrive in this role, you should bring:
Education and Experience
- Post-secondary Degree, Diploma, or Certificate in Office Administration or a related field.
- Proven experience in a similar administrative or office coordination role.
- Familiarity with facilities support and office logistics.
Technical Skills
- Proficiency in Microsoft Office Suite (particularly Excel and PowerPoint).
- Experience with phone routing systems and office equipment.
- Strong organizational and time-management abilities.
Soft Skills
- Excellent written and verbal communication skills.
- Creative problem-solving with a proactive and solution-oriented mindset.
- Ability to multitask, prioritize, and work under pressure in a time-sensitive environment.
- Team-oriented, approachable, and dependable with a professional demeanor.
Why Armstrong Fluid Technology?
By joining us, you’ll become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You’ll have endless opportunities to learn, grow, and make a significant impact on the world. Together, we'll build tomorrow’s solutions today.
About Armstrong Fluid Technology
With eight manufacturing facilities on four continents, and employees around the world, Armstrong Fluid Technology is celebrating 90 years of being known as an innovator in the design, engineering and manufacturing of intelligent fluid flow equipment, control solutions and optimization technologies.
In the shift toward digitalization and integration of fluid-flow systems, Armstrong leads the industry. With advanced solutions that leverage edge computing, IoT, machine learning, digital twin technology and demand-based control, Armstrong provides and protects efficiency in building mechanical systems, approaching energy optimization as a whole-building challenge and advancing the practice of full lifecycle management. Focusing on HVAC, Plumbing, Gas Transmission and Fire Safety applications, we provide energy-efficient, cost-effective solutions and performance management services to building and facility professionals around the world.
In May 2021, in recognition of our leadership in energy efficiency, carbon footprint reduction and environmental stewardship, Armstrong Fluid Technology received a Queens Enterprise Award for Sustainability.
The company has also been named one of 2022’s Best Managed Companies. As a recipient of a Best Managed award for 20 years, Armstrong continues to hold Platinum status in the program. We are proud of the rich tapestry of ethnicity, origin and gender in our employees that makes us stronger every day. We value diversity and build teams with a variety of skills, competencies and backgrounds.