**Competition No:**2026-101

**Duration:**Temporary Full Time

**Salary:**See Below

**Schedule:**70 hours bi-weekly; Monday to Friday from 8:00 AM – 4:45 PM

**Special Notes:**Subject to Note ‘C’ of Schedule ‘B’ of the CUPE 23 Inside Division Collective Agreement

**Last Updated:**3/27/26

This position works in Legislative Services. This is specialized administrative work of some variety and complexity in providing clerical and administrative support services for the Legislative Services Department. An incumbent prepares agendas for the meetings of various council committees, advisory bodies and boards; processes all departmental incoming correspondence; acts as official secretary to various council committees; and supervises the work of one or more subordinates. The work involves the responsibility to interpret, advise on, and ensure for adherence to established policies and procedures; considerable contact with elected officials, the public, and a variety of internal and external contacts. Considerable independence of judgement and action is exercised in most aspects of the work. The more complex problems and matters of policy and those of a contentious nature are referred to a supervisor, who reviews work performance in terms of effectiveness of services rendered and attainment of desired results. Performs related work required.

Qualifications include Completion of Grade 12 and a post-secondary program in business or public administration, plus considerable related experience in government administration; or an equivalent combination of training and experience. Thorough knowledge of business English, spelling, grammar and punctuation. Considerable knowledge of the Community Charter, Local Government Act, Freedom of Information and Protection of Privacy Act, and of the bylaws, statutes, regulations, policies and procedures; of the functions and objectives of the various committees served, of meeting proceedings and governing principles of Robert’s Rules of Order; of records management as related to information storage, distribution and retrieval systems. Working knowledge of the operations and functions of various departments. Ability to prepare committee agendas and coordinate preparation of agenda items with various departments; to arrange and coordinate meetings and to take and transcribe minutes that involve interpretation of the collective sense of meetings, and to frame motions often from general dialogue; to assign, check and supervise the work of one or more subordinates and to provide related guidance and support; to establish and maintain effective working relationships with officials, the public and a variety of internal and external contacts and to act on behalf of supervisors during their absence within well-defined limits.

SALARY: $5,957 – 6,200 – 6,460 – 6,730 – 7,011/month (2024 rates)

$6,381 – 6,643 – 6,921 – 7,209 – 7,510/month (2026 rates)

This is a temporary full time position until July 30, 2027.

Please apply online byApril 7, 2026.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at604-294-7303**if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted.

We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.