Administrative Assistant Property Management Start date November 3, 2025 Temporary 3+ months F/T, Monday – Friday 8:30am – 4:30pm Vancouver, BC $25 - $28 / hour Our client, one of Canada’s leading Real Estate companies is looking for a talented Administrator to provide general Reception and Administrative functions relating to the operations, marketing, and management of the Vancouver Office Portfolio.

Responsibilities

• Coordinate mailings, couriers, and deliveries.
• Coordinate office supply and kitchen orders and ensure supplies are kept organized and well-stocked.
• Enter and create all purchase orders (PO's) in Yardi; Distribute applicable numbers to vendors and staff.
• Accounts payable – Enter invoices to Yardi, match invoices with PO’s, ensuring payments are made timely and accurately, including tracking and monitoring the utility accounts.
• Enter monthly tenant sales into Yardi, generate monthly reports, save electronically and distribute the report as required.
• Enter monthly parking revenue in excel spreadsheet
• Produce and distribute correspondence memos, letters, and forms.
• Sort and organize electronic property related files accurately.
• Collect and track tenant insurance for approval and file the documents accordingly.
• Work closely with Property Management Teams and provide support where needed.
• Work closely with Manager of Marketing and Tenant Engagement and support tenant events where needed.
• Miscellaneous tasks as required and instructed by VP and Director.

Qualifications

• High School diploma supplemented with post-secondary courses
• 1 – 2 years related experience
• Advanced skills utilizing the Microsoft suite of programs, particularly Microsoft Excel
• Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
• Basic accounting skills with accounts receivable and accounts payable
• Experience in real estate operation a definite asset
• Attention to detail and problem-solving skills.
• Relationship Skills – Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player
• Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes
• Computer Skills – Intermediate to advanced skills in Word and Excel, knowledge of Yardi is an asset

Only applicants with the legal right to work in Canada can be considered for this opportunity. We thank all those who express interest in this opportunity however only those short-listed we be contacted.