Administrative Assistant - Anticipatory
About the role
Duties
The bilingual administrative assistant will work as part of the Finance team to provide support services within the Prince Edward Island Field Unit including:
- Providing administrative support and actions to the Finances team
- Providing client services in person and on the phone in both official languages
- Preparing correspondence and managing generic email accounts
- Providing information and advice to clients including selling passes
- Maintaining information systems and other records
- Providing administrative support to the PEI Field Unit when required
- Secondary support to revenue management
Intent of the process
Anticipatory selection process to prepare for potential employment opportunities.
This process may be used to create a list of qualified candidates to staff similar positions in future years, and with various tenures, security levels or linguistic requirements in the same or other parts of the country.
Language requirements (essential for the job)
Bilingual - Imperative (BBB/BBB) - Parks Canada, as required by the Official Languages Act, provides services to visitors in English and French. Successful candidates must obtain second language evaluation results in reading, writing and speaking in their second language (English or French) prior to hiring.
Your application must clearly explain how you meet the following (essential for the job):
EDUCATION
- Successful completion of secondary education (Gr 12) or provincial equivalency.
EXPERIENCE
- Experience in providing administrative support services.
- Experience in providing service to clients by telephone, in person, and/or in writing.
- Experience in using various software programs such as Microsoft Office.
KNOWLEDGE
- Knowledge of general office administration practices and procedures.
- Knowledge of payment processing, and general cash control procedures.
ABILITIES
- Ability to communicate effectively, both orally and in writing.
- Ability to establish priorities and organize work in order to meet tight deadlines.
- Ability to use software programs to produce documents and enter data.
- Ability to edit and proofread documents.
PERSONAL SUITABILITIES
- Attention to Detail
- Judgment
- Dependability
- Client Focus
CONDITIONS OF EMPLOYMENT
- Reliability Status security clearance
- Possession and maintenance of a valid Driver’s Licence.
OPERATIONAL REQUIREMENTS
- Willingness to wear a Parks Canada uniform
Job Type: Fixed term contract
Contract length: 6 months
Pay: $57,397.00-$61,953.00 per year
Work Location: In person
About Parks Canada
Parks Canada is an agency of the Government of Canada run by a chief executive who answers to the Minister of the Environment and Climate Change. Parks Canada is mandated to "protect and present nationally significant examples of Canada's natural and cultural heritage, and foster public understanding, appreciation, and enjoyment in ways that ensure their ecological and commemorative integrity for present and future generations". Parks Canada manages 48 National Parks, three National Marine Conservation Areas, 171 National Historic Sites, one National Urban Park, and one National Landmark. The agency also administers lands and waters set aside as potential national parklands, including eight National Park Reserves and one National Marine Conservation Area Reserve. More than 450,000 km2 (170,000 sq mi) of lands and waters in national parks and national marine conservation areas has been set aside for such purposes. Parks Canada Agency cooperatively manages a large majority of their protected areas and heritage sites with Indigenous partners. The Canadian Register of Historic Places is supported and managed by Parks Canada, in collaboration with provincial and territorial governments and other federal bodies. The agency is also the working arm of the national Historic Sites and Monuments Board, which recommends National Historic Sites, Events, and Persons.
Administrative Assistant - Anticipatory
About the role
Duties
The bilingual administrative assistant will work as part of the Finance team to provide support services within the Prince Edward Island Field Unit including:
- Providing administrative support and actions to the Finances team
- Providing client services in person and on the phone in both official languages
- Preparing correspondence and managing generic email accounts
- Providing information and advice to clients including selling passes
- Maintaining information systems and other records
- Providing administrative support to the PEI Field Unit when required
- Secondary support to revenue management
Intent of the process
Anticipatory selection process to prepare for potential employment opportunities.
This process may be used to create a list of qualified candidates to staff similar positions in future years, and with various tenures, security levels or linguistic requirements in the same or other parts of the country.
Language requirements (essential for the job)
Bilingual - Imperative (BBB/BBB) - Parks Canada, as required by the Official Languages Act, provides services to visitors in English and French. Successful candidates must obtain second language evaluation results in reading, writing and speaking in their second language (English or French) prior to hiring.
Your application must clearly explain how you meet the following (essential for the job):
EDUCATION
- Successful completion of secondary education (Gr 12) or provincial equivalency.
EXPERIENCE
- Experience in providing administrative support services.
- Experience in providing service to clients by telephone, in person, and/or in writing.
- Experience in using various software programs such as Microsoft Office.
KNOWLEDGE
- Knowledge of general office administration practices and procedures.
- Knowledge of payment processing, and general cash control procedures.
ABILITIES
- Ability to communicate effectively, both orally and in writing.
- Ability to establish priorities and organize work in order to meet tight deadlines.
- Ability to use software programs to produce documents and enter data.
- Ability to edit and proofread documents.
PERSONAL SUITABILITIES
- Attention to Detail
- Judgment
- Dependability
- Client Focus
CONDITIONS OF EMPLOYMENT
- Reliability Status security clearance
- Possession and maintenance of a valid Driver’s Licence.
OPERATIONAL REQUIREMENTS
- Willingness to wear a Parks Canada uniform
Job Type: Fixed term contract
Contract length: 6 months
Pay: $57,397.00-$61,953.00 per year
Work Location: In person
About Parks Canada
Parks Canada is an agency of the Government of Canada run by a chief executive who answers to the Minister of the Environment and Climate Change. Parks Canada is mandated to "protect and present nationally significant examples of Canada's natural and cultural heritage, and foster public understanding, appreciation, and enjoyment in ways that ensure their ecological and commemorative integrity for present and future generations". Parks Canada manages 48 National Parks, three National Marine Conservation Areas, 171 National Historic Sites, one National Urban Park, and one National Landmark. The agency also administers lands and waters set aside as potential national parklands, including eight National Park Reserves and one National Marine Conservation Area Reserve. More than 450,000 km2 (170,000 sq mi) of lands and waters in national parks and national marine conservation areas has been set aside for such purposes. Parks Canada Agency cooperatively manages a large majority of their protected areas and heritage sites with Indigenous partners. The Canadian Register of Historic Places is supported and managed by Parks Canada, in collaboration with provincial and territorial governments and other federal bodies. The agency is also the working arm of the national Historic Sites and Monuments Board, which recommends National Historic Sites, Events, and Persons.