WHY JOIN US?!

• 100% Employer funded health, dental, and vision coverage
• RRSP matching program
• Competitive wages and flexible vacation
• Family-operated business

Ketek Group Inc:

From its 10 locations in Western and Northern Canada, Ketek is able to provide services and rental equipment to clients throughout the region’s oil and gas, mining, construction, and municipal sectors.

Position Background:

The Shipping and Receiving Administrator is responsible for efficiently managing the ordering, inventory, and distribution of all parts, products, and other necessary items to support Company’s operations in both shop and field environments. This role ensures the smooth operation of office procedures and provides essential support to the staff.

Core Duties

• Forecast the future needs for tools, parts, and equipment for the Company
• Organize and categorize inventory for efficient identification and access, using dedicated software systems to track and control inventory levels
• Conduct physical activities related to loading, unloading, sorting, and moving shipments
• Collaborate with team members to receive and fulfill orders as requested
• Maintain cost control by monitoring stocked items and inventory levels, preventing unnecessary purchases
• Ensure the office, parts room, and adjoining areas remain clean, organized, and free from hazards
• Verify stock levels before making purchases to ensure items are actually needed
• Coordinator with the purchasing department to confirm the use of approved vendors and secure the best prices in non-critical situations
• Maintain adequate stock levels of items essential for daily operations, using the inventory system
• Work closely with direct supervisors to forecast upcoming requirements and proactively order necessary items
• Receive all orders, verifying the quantity and type of products received, and approve the reception of goods for stocking in appropriate areas
• Update inventory records for received items and provide signed and authorized packing slips to the relevant personnel
• Establish a daily schedule for picking up orders that vendors are unable to deliver within a timeframe that would affect production
• Retrieve urgently needed items from vendors when necessary, ensuring minimal disruption to production or operations
• Plan and consolidate daily picks-ups to minimize trips and maximize efficiency
• Ensure that all procurement outings are direct, with no unauthorized stops, unless previously approved by a direct supervisor

Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Qualifications and Skills:

Required

• Minimum of 1 year of administrative experience.
• High school diploma or GED.
• Proficiency in English (reading, writing, speaking).
• Strong interpersonal skills with the ability to interact positively with the public.
• Ability to manage multiple tasks under frequent, demanding deadlines.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Effective verbal and listening communication skills.

Preferred

• Post-secondary education in business administration

Working Conditions:

Physical Demands

• Regularly required to stand, sit, talk, hear, use hands/fingers to operate a computer and telephone, stoop, and kneel.
• Prolonged exposure to computer screens