Position Overview

Under the general direction of the Manager Health Services, the incumbent is responsible for assisting in the provision of effective, efficient secretarial support in the Forensic Services setting.

Duties include: typing a variety of correspondence, assessment transcription, telephone/reception duties, taking and relaying messages, handling emergency calls and directing individuals to appropriate personnel, greeting and directing patients/staff, preparing statements for outside agencies and ordering charts for weekly clinics and preparing related billing.

Experience

• One year related experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial/administrative training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm.
• Proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint, Outlook) and dictaphone required.
• Knowledge of medical and legal terminology preferred.
• Excellent interpersonal skills and the ability to work in a team environment.
• Must have excellent English communication skills, both oral and written.

Physical Requirements

• Frequent errands to several different areas of the site.
• Some lifting and moving of miscellaneous items required.
• Due to the nature of the work in the department, must be able to deal with difficult situations that may arise when in contact with patients and/or the public.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.