Organizational Unit

University of Victoria -> Library

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

28 August 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0 FTE

Salary Grade

$4,491.00 - $4,630.00

Additional Posting Information:

Limited to internal applications

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

Archives Assistant/PB8

Hours of Work

Monday to Friday, 8:30 am - 4:30 pm

Start Date

9/29/2025

End Date

9/27/2026

Employee Group:

CUPE 951 - Term

of Hires Needed

1

Category

Administrative and Support Services, Education, Training, and Library

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

As the university’s academic commons, the University of Victoria Libraries & Art Collections are a hub of transformation. We provide physical and digital spaces, expertise and access to knowledge. We have the convening power to accelerate learning and research and build intellectual community. We are a catalyst for innovation and creativity, critical for student success and for bridging research silos across the university. We weave together a connective fabric of relationships that encompasses the whole campus community in a way that no one else can.

Job Summary

The Archives Assistant reports to the Director, Special Collections & University Archivist. Working in a collegial and inclusive team environment within Special Collections & University Archives, and the Libraries, the Archives Assistant provides reference and retrieval service to patrons remotely and in the shared Special Collections & University Archives Reading Room, processes and catalogues incoming archival and library materials, conveys information to patrons on unit policies as appropriate, and provides administrative assistance for the university-wide Records Management programme.

Job Requirements

Skills:

• Excellent computer and data entry skills;
• Strong communication (writing, conversation, interpersonal) skills;
• Commitment to high quality public service;
• Ability to adapt to quickly changing priorities;
• Performs tasks with care and attention to detail, reviewing work for accuracy and completeness;
• Strong organizational skills and an ability to meet deadlines;
• Ability to relate effectively with patrons, UVic staff, and managers with tact and diplomacy;
• Ability to adapt to new technologies;
• Physical ability to lift, bend, reach, push and carry a weight up to 18 kg (up to 40 lbs).
• Expertise with a variety of software, including Photoshop, Web Content Management and the MSOffice Suite;

Specialized Knowledge/Education:

• Secondary school graduation or equivalent
• Completion of archival and/or library technician training.

Experience:
This position requires 2 years of experience working in an archives or special collections unit of a public institution at a comparable level.

Related work experience should include:

• Experience working with archival and library materials;
• Knowledge of integrated library systems, archival holdings systems, and classification systems;
• Experience working with sensitive and/or confidential information;
• Familiarity with Privacy/Access legislation pertaining to Archives
• Experience working with archival and library databases (records creation, data entry);
• Experience working in academic libraries or a records management unit would be an asset

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here