Case Preparation Specialist
Top Benefits
About the role
Deadline to Apply: Monday, August 25th, 2025, at 11:59 p.m.
Employment Type: Permanent Part-Time, Temporary Full-Time
Shift: Rotating (Days/Nights)
Number of Positions: 4
Reason for Vacancy: Backfill/New
2024 Salary Range: $74,889.55 - $88,105.35
- The current collective agreement expires on December 31, 2024. Wages are subject to negotiated adjustments through collective bargaining.
Long Description
Full Job Description:
Case Preparation Specialist
Summary
Performs complete, accurate and timely case preparation and case management, including requests for additional and final disclosure to the Courts. Supports the flow of information throughout the organization to support investigations, prosecutions, reporting and data analytics.
You Will:
- Prepare and collate Crown Brief packages, ensuring accuracy and resolving discrepancies.
- Utilize computer applications for document accuracy and forward packages to the appropriate office.
- Manage administrative workflows related to charge processing within RMS and other systems.
- Enter and scan data into RMS, including legal documents and notices.
- Identify and communicate important dates for release documents.
- Type legal documents and update CPIC entries as necessary.
- Serve as a Commissioner for Taking Affidavits and handle swearing purposes.
- Implement process changes and ensure compliance with retention policies.
- Provide data entry and customer service support.
- Conduct query searches within various police information systems.
You Have:
- Minimum 1 year relevant experience in legal, justice administration, healthcare administration, or related fields required.
- Minimum 1 year relevant customer service experience required, interacting with internal members, Crowns office, and external agencies.
- Required to have proficiency in reading, writing, communication, and mathematics, typically through a two-year community college diploma in relevant fields. Education and experience combination may be considered.
You Are:
- Expected to possess strong conflict resolution skills.
- Required to have knowledge of standardized procedures, proficient keyboarding skills, and document organization.
- Expected to be proficient in using Microsoft Office programs.
- Preferred to have previous experience with police and justice information systems.
- Expected to demonstrate attention to detail, ensuring accuracy of information.
- Required to have strong interpersonal skills and work collaboratively in a team environment.
- Expected to maintain productivity and quality under deadline pressure.
- Required to possess excellent time management and organizational skills.
- Expected to comprehend and apply legislation and procedures.
- Required to have knowledge of the judicial system and related processes for data entry and queries.
Why join WRPS?
- Tuition reimbursement program
- Defined benefit pension plan OMERS
- Comprehensive benefits coverage, including employer-paid Health/Dental and Life Insurance
- Dynamic, team-focused environment supporting the community
- Employee Assistance Program for fitness and wellness
- 2025 Southwestern Ontario’s Top Employers
- 2025 Waterloo Area’s Top Employers
- 2024 Salary Range: $74,889.55 - $88,105.35 (*The current collective agreement expired on December 31, 2024. Wages are subject to negotiated adjustments through collective bargaining)
If you’re interested in this position, please apply online by Monday, August 25th, 2025 at 11:59 p.m.
Please ensure you provide all supporting information from current and past employment (if applicable) to specify how you meet the requirements for this position in your online profile. You will be assessed based on the information provided in your application.
If you require accommodation in completing the application process, or with any portion of the application process or interview, please email the WRPS at HumanResources@wrps.on.ca*.*
Diversity through inclusion – we are an Equal Opportunity Employer.
We thank all applicants; however, only those selected to move forward will be contacted.
About WATERLOO REGIONAL POLICE SERVICE
At the Waterloo Regional Police Service, we believe strongly in community policing and are committed to making a difference in the many diverse and vibrant neighbourhoods of Waterloo Region.
We are the seventh largest police service in the province of Ontario and under the governance of the Police Services Board and the leadership of Chief Bryan M. Larkin. Waterloo Regional Police serve the municipalities of Kitchener, Waterloo and Cambridge and the Townships of Wellesley, Wilmot, Woolwich and North Dumfries.
The Waterloo Regional Police Service is committed to strengthening public safety and quality of life by working in partnership with the community in crime prevention, law enforcement, and providing assistance to all those who need our help and believe strongly in our vision that if every person contributes to a safe Waterloo Region, current and future generations will thrive.
We provide professional service to the community and our members offer specialized skills and expertise. Civilian members are hired to work in areas such as; Communications, Information Processing Specialists, Special Constables, Information Technology, Human Resources, Forensic Technicians, and Administrative positions.
Officers provide operational police service to the community consisting of frontline patrol, detectives, school resource, and special response. Officers undergo ongoing training - both mandated and developmental - in order to keep their knowledge and skills up to date. Collectively, the members of the organization work towards the objectives of the Strategic Business Plan and within the best interests of the community and the policing profession.
Case Preparation Specialist
Top Benefits
About the role
Deadline to Apply: Monday, August 25th, 2025, at 11:59 p.m.
Employment Type: Permanent Part-Time, Temporary Full-Time
Shift: Rotating (Days/Nights)
Number of Positions: 4
Reason for Vacancy: Backfill/New
2024 Salary Range: $74,889.55 - $88,105.35
- The current collective agreement expires on December 31, 2024. Wages are subject to negotiated adjustments through collective bargaining.
Long Description
Full Job Description:
Case Preparation Specialist
Summary
Performs complete, accurate and timely case preparation and case management, including requests for additional and final disclosure to the Courts. Supports the flow of information throughout the organization to support investigations, prosecutions, reporting and data analytics.
You Will:
- Prepare and collate Crown Brief packages, ensuring accuracy and resolving discrepancies.
- Utilize computer applications for document accuracy and forward packages to the appropriate office.
- Manage administrative workflows related to charge processing within RMS and other systems.
- Enter and scan data into RMS, including legal documents and notices.
- Identify and communicate important dates for release documents.
- Type legal documents and update CPIC entries as necessary.
- Serve as a Commissioner for Taking Affidavits and handle swearing purposes.
- Implement process changes and ensure compliance with retention policies.
- Provide data entry and customer service support.
- Conduct query searches within various police information systems.
You Have:
- Minimum 1 year relevant experience in legal, justice administration, healthcare administration, or related fields required.
- Minimum 1 year relevant customer service experience required, interacting with internal members, Crowns office, and external agencies.
- Required to have proficiency in reading, writing, communication, and mathematics, typically through a two-year community college diploma in relevant fields. Education and experience combination may be considered.
You Are:
- Expected to possess strong conflict resolution skills.
- Required to have knowledge of standardized procedures, proficient keyboarding skills, and document organization.
- Expected to be proficient in using Microsoft Office programs.
- Preferred to have previous experience with police and justice information systems.
- Expected to demonstrate attention to detail, ensuring accuracy of information.
- Required to have strong interpersonal skills and work collaboratively in a team environment.
- Expected to maintain productivity and quality under deadline pressure.
- Required to possess excellent time management and organizational skills.
- Expected to comprehend and apply legislation and procedures.
- Required to have knowledge of the judicial system and related processes for data entry and queries.
Why join WRPS?
- Tuition reimbursement program
- Defined benefit pension plan OMERS
- Comprehensive benefits coverage, including employer-paid Health/Dental and Life Insurance
- Dynamic, team-focused environment supporting the community
- Employee Assistance Program for fitness and wellness
- 2025 Southwestern Ontario’s Top Employers
- 2025 Waterloo Area’s Top Employers
- 2024 Salary Range: $74,889.55 - $88,105.35 (*The current collective agreement expired on December 31, 2024. Wages are subject to negotiated adjustments through collective bargaining)
If you’re interested in this position, please apply online by Monday, August 25th, 2025 at 11:59 p.m.
Please ensure you provide all supporting information from current and past employment (if applicable) to specify how you meet the requirements for this position in your online profile. You will be assessed based on the information provided in your application.
If you require accommodation in completing the application process, or with any portion of the application process or interview, please email the WRPS at HumanResources@wrps.on.ca*.*
Diversity through inclusion – we are an Equal Opportunity Employer.
We thank all applicants; however, only those selected to move forward will be contacted.
About WATERLOO REGIONAL POLICE SERVICE
At the Waterloo Regional Police Service, we believe strongly in community policing and are committed to making a difference in the many diverse and vibrant neighbourhoods of Waterloo Region.
We are the seventh largest police service in the province of Ontario and under the governance of the Police Services Board and the leadership of Chief Bryan M. Larkin. Waterloo Regional Police serve the municipalities of Kitchener, Waterloo and Cambridge and the Townships of Wellesley, Wilmot, Woolwich and North Dumfries.
The Waterloo Regional Police Service is committed to strengthening public safety and quality of life by working in partnership with the community in crime prevention, law enforcement, and providing assistance to all those who need our help and believe strongly in our vision that if every person contributes to a safe Waterloo Region, current and future generations will thrive.
We provide professional service to the community and our members offer specialized skills and expertise. Civilian members are hired to work in areas such as; Communications, Information Processing Specialists, Special Constables, Information Technology, Human Resources, Forensic Technicians, and Administrative positions.
Officers provide operational police service to the community consisting of frontline patrol, detectives, school resource, and special response. Officers undergo ongoing training - both mandated and developmental - in order to keep their knowledge and skills up to date. Collectively, the members of the organization work towards the objectives of the Strategic Business Plan and within the best interests of the community and the policing profession.