About the role
The Proposal Coordinator supports the firm’s business development and marketing efforts by coordinating and contributing to proposal submissions and related marketing materials. Working closely with technical teams and the Marketing team, this role helps translate technical information into clear, well-structured content that reflects the firm’s design expertise and client-focused approach.
This position is well suited to someone with a strong foundation in writing and coordination who is looking to grow their experience in proposals within an architectural or AEC environment.
Key Responsibilities
- Coordinate and assist with the preparation of RFP/Q responses and other proposal submissions
- Support the drafting, editing, and proofreading of proposal content to ensure clarity, consistency, and accuracy
- Review RFP/Q requirements and help gather required information from internal teams
- Assist in organizing proposal materials, schedules, and submission requirements to meet deadlines
- Format proposal documents in line with brand guidelines and submission criteria
- Maintain and update content in the firm’s proposal and marketing content library
- Support interview and presentation preparation by assisting with written content and visuals
- Conduct basic background research on clients and projects to support proposal development
- Edit and update firmwide marketing materials as needed
Qualifications
- Post-secondary education in English, Communications, Marketing, Architecture, or a related field
- 2–3 years of experience in proposal coordination, marketing, or administrative support, preferably within an architecture, engineering, or construction (AEC) environment
- Strong written communication skills with attention to detail
- Proficiency in MS Office; familiarity with Adobe InDesign is an asset
- Highly organized, with the ability to manage multiple tasks and deadlines
- Collaborative, dependable, and eager to learn within a team-based environment
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About Parkin Architects
Parkin Architects is a Canadian, employee-owned, award-winning practice. Our designs are founded upon our Vision: “Creating environments that positively impact lives”.
Built on a history that reaches back to the 1940s, Parkin is a long-standing leader in its fields of expertise; these include architectural services for healthcare, recreational, research, justice, and other institutional clients.
With offices in Vancouver, Toronto, and Ottawa, the firm is staffed with over 200 experienced architects, designers, project managers, and administrative staff, including LEED, Evidence-Based Design, and LEAN-accredited professionals, all of whom are dedicated to specific market sectors.
We personalize the design experience for clients and maintain a hands-on approach to projects. Our unique ability to provide truly meaningful services to our clients is largely derived from the partnerships that we foster with them, and promoting Parkin’s Mission:
Our World: Fostering collaboration, partnerships, and the sharing of knowledge to build better communities.
Our Work: Designing innovating solutions to promote positive and enduring social change.
Our People: Empowering our team to design meaningful and enriching environments.
Our Business: cultivating a sustainable business model as the foundation to lead initiatives that positively impact lives.
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About the role
The Proposal Coordinator supports the firm’s business development and marketing efforts by coordinating and contributing to proposal submissions and related marketing materials. Working closely with technical teams and the Marketing team, this role helps translate technical information into clear, well-structured content that reflects the firm’s design expertise and client-focused approach.
This position is well suited to someone with a strong foundation in writing and coordination who is looking to grow their experience in proposals within an architectural or AEC environment.
Key Responsibilities
- Coordinate and assist with the preparation of RFP/Q responses and other proposal submissions
- Support the drafting, editing, and proofreading of proposal content to ensure clarity, consistency, and accuracy
- Review RFP/Q requirements and help gather required information from internal teams
- Assist in organizing proposal materials, schedules, and submission requirements to meet deadlines
- Format proposal documents in line with brand guidelines and submission criteria
- Maintain and update content in the firm’s proposal and marketing content library
- Support interview and presentation preparation by assisting with written content and visuals
- Conduct basic background research on clients and projects to support proposal development
- Edit and update firmwide marketing materials as needed
Qualifications
- Post-secondary education in English, Communications, Marketing, Architecture, or a related field
- 2–3 years of experience in proposal coordination, marketing, or administrative support, preferably within an architecture, engineering, or construction (AEC) environment
- Strong written communication skills with attention to detail
- Proficiency in MS Office; familiarity with Adobe InDesign is an asset
- Highly organized, with the ability to manage multiple tasks and deadlines
- Collaborative, dependable, and eager to learn within a team-based environment
Powered by JazzHR
Wv4k3lKT12
About Parkin Architects
Parkin Architects is a Canadian, employee-owned, award-winning practice. Our designs are founded upon our Vision: “Creating environments that positively impact lives”.
Built on a history that reaches back to the 1940s, Parkin is a long-standing leader in its fields of expertise; these include architectural services for healthcare, recreational, research, justice, and other institutional clients.
With offices in Vancouver, Toronto, and Ottawa, the firm is staffed with over 200 experienced architects, designers, project managers, and administrative staff, including LEED, Evidence-Based Design, and LEAN-accredited professionals, all of whom are dedicated to specific market sectors.
We personalize the design experience for clients and maintain a hands-on approach to projects. Our unique ability to provide truly meaningful services to our clients is largely derived from the partnerships that we foster with them, and promoting Parkin’s Mission:
Our World: Fostering collaboration, partnerships, and the sharing of knowledge to build better communities.
Our Work: Designing innovating solutions to promote positive and enduring social change.
Our People: Empowering our team to design meaningful and enriching environments.
Our Business: cultivating a sustainable business model as the foundation to lead initiatives that positively impact lives.