Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description Position Purpose summary: This position is part of the Management Team at Regina Waterston Ministries. The incumbent is responsible for the Finance and IT activities of the ministry unit with a particular focus on business/financial management and administration. They will also provide Information Technology support for the MU. The incumbent works within and supports the mission of The Salvation Army in Canada & Bermuda.

Accountabilies Strategic initiatives

• Participates in the establishment of the Ministry Unit strategic plan; consults with stakeholders on various issues concerning the ministry unit
• Participates in the Accreditation process
• Responds to complex business/financial inquiries both internal and external to the organization
• Provides direction, advice and guidance to the Mgt team on business and financial matters

Business reviewing

• Reviews, approves, & analyzes financial statements and financial results; drafts and/or approves journal entries into the financial system of the ministry unit; prepares and/or approves various account reconciliations including the bank and various sub-ledger reconciliations
• Prepares and reviews budget(s) for presentation to the management team of the ministry unit; monitors actual against proposed budget on an on-going basis and takes corrective action
• Meets with departmental managers monthly to review financial reports

Financial management

• Ensures sufficient cash balances, and approves cash flow budget; approves government reports
• Authorizes expenditures and/or payment authority in the purchase of goods and services
• Collaborates with Assistant Executive Director on preparing and implementing of ~$5M budget
• Ensures development of a capital plan for the facility; maintains current fixed asset inventory

Reporting

• Assist in ensuring the financial aspects of Government contracts are followed
• Prepare reports for funders based on contract requirements
• Compiles and collates statistical, financial, and program information and submits as required for distribution to THQ, DHQ and or government ministry
• Takes a leading role in the internal and external audit processes
• Responsible for the oversight of systems relative to financial reporting including HIFIS, Business World, UltiPro, or whatever programs are in use at the time

IT, Network & Communications Support

• Responsible for Information Technology (IT), Network and Communications systems
• Responsible to coordinate with outside contractor for all IT work done in Regina Waterston Ministries
• Responsible to coordinate with all THQ departments in regards to TSA systems, implementation of policies and procedures and any new program launched
• Responsible to work with contractor to provide installations and upgrades to hardware including workstations, peripheral equipment, and software to assure optimal operations
• Responsible for administration and configuration of network systems
• Works with contractor to ensure that network security and remote access points are meeting all Salvation Army standards
• Maintains inventory of all computer and related equipment and their locations
• Ensures compliance of computer usage policies
• Ensures all software licenses are current and accurate
• Ensures that regular backups of data are performed and regularly tests the backups to ensure they are working, stores backups off-site; ensures all data can be recovered in the event of a disaster
• Ensures that the residential client database and other programs are functional, meet the user needs and integrate with the programs (eg. HIFIS)
• Provides support for website and other Social Media platforms
• Ensures current and future telecommunication needs of the organization are met; reviews and recommends changes and improvements to information and telecommunication systems
• Manages phone systems including staff additions/changes, troubleshooting and repair, programming feature and liaising with the service provider
• Maintains phone directory for all sites
• Coordinates employee cell phone purchases and distribution and troubleshoots cell phone issues

Human Resources

• Hires, orientates, trains, evaluates, recognizes, disciplines, and terminates in concert with Territorial Standards
• Submits and acts on incident reports and deals with complaints
• May participate in union negotiations.
• Directs the work of the Accounting Specialist

Other

• Performs other work-related duties as assigned

CRITICAL RELATIONSHIP MANAGEMENT Governance Boards and Councils: None

Internal

• Management Team and employees
• THQ departments (Finance, Accounting, IT)

External

• Government Bodies
• Relevant funders and stakeholders
• External Auditors, Contractors, Vendors, and Service Providers
• IT Support Contractor

MANAGERIAL/Technical Leadership RESPONSIBILITY

• Reports directly to: Executive Director.
• Provides first line /supervisory direction. Direct reports for this position: Administrative Assistant/Accounting

Financial And Materials Management

• Provides oversight to the management, safekeeping, proper use and/or distribution of property, equipment and materials including confidential financial and employee documentation and files, reports, departmental budgets and staff payroll
• Maintains and manages vendors and suppliers listing, quotation and bidding offers, and contracts
• This role is authorized to spend and disburse small amounts with the use of a credit card in accordance with TSA guidelines
• Prepares and monitors annual budgets of almost $5 million
• Provides input and recommendations to the development of new policies and procedures pertaining to the management and allocation of financial resources

Working Conditions

• This position will be within Waterston Centre, which houses an Emergency Shelter, a Men’s Residential Care Unit, a Community Resource Facility and a Supported Residential Facility
• Will be expected to travel between sites (Waterston Centre/House, Gemma House and Kate’s Place)
• Overtime may be required at times to meet deadlines
• Dexterity to operate a computer keyboard, mouse, and other devices and objects
• Physically able to lead and participate in training sessions, presentations, and meetings – both in person and on-line
• Some travel is required for the purpose of training, consulting, community involvement
• Participation at meetings, conferences and other events may involve travel or evening/weekend work
• Regular interactions and contact with various types of people suffering from various types of conditions and/or illnesses
• Exposed to bodily fluids, diseases, wounds, and/or infections on a daily basis
• May be exposed to various types of unpleasant smells, potential verbal abuse, and clients may sometimes lack appropriate personal hygiene

The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct. Education And Experience Qualifications Education, Qualifications and Certifications: Education/Certifications

• The successful job applicant will have completed an Undergraduate University or Community College degree of four (4) academic years in business management (e.g., Bachelor of Commerce) or equivalent education in a related field.
• Working towards a professional designation (e.g., Certificate of Business Management) will be considered as an asset.

Experience And Skilled Knowledge Requirements

• A minimum of five years of previous experience in business management
• Experience in union environment, working knowledge of collective agreements an asset
• At least two years of related experience in a medium-to-large organization (70+ employees)

Skills And Capabilities (examples Provided Below)

• Commitment to service excellence with sound knowledge of financial management, human resource management, and leadership principles.
• Ability to lead, coach, inspire, and motivate teams to enhance organizational effectiveness.
• Ability to establish and maintain positive working relationships with others, both internally and externally, and work in a consultative, diplomatic, and tactful manner.
• Effective analytical, problem solving and evaluation skills with an ability to investigate and initiate corrective action in order to successfully resolve problems, issues and conflict.
• Strong sense of integrity and confidentiality with professional ethics.
• Ability to demonstrate a high level of integrity, good judgment, and maintain appropriate professional boundaries and confidentiality.
• Planning, organization, financial management, communications, policy development and administration management skills.
• Ability to deal with sensitive issues.
• The ability to function independently and under pressure while managing crisis or emergency situations.
• Ability and willingness to adhere to, support, and promote Salvation Army’s mission, vision, values, policies and procedures.
• Intermediate to advanced skills in Office 365, Microsoft Word, Excel, and Outlook
• Detail-oriented with a high level of accuracy in data entry and document creation

Compensation The target hiring range for this position is $59,571.23 to $74,464.04 with a maximum of $89,356.85.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.