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Job Title: R& I PLANNER & SCHEDULER

Department: Research & Innovation

Reports to: Supervisor, Planning & Scheduling

Level: S6

Purpose and Scope:
The R&I Planner & Scheduler is responsible for efficiently managing the scheduling of CLI formulation and shade development projects, stability sample requests, and other applicable sample requests in Research & Innovation Laboratory, using various tools and methodologies. The role also requires collection and analysis of scheduling data based on Key Performance Indicators (KPIs).

Key Accountabilities:

• Plan and execute all R&I project requests, dockets. sample and stability requests by coordinating all internal and external efforts.
• In liaison with Sales and Product Launch Management (PLM) teams, and Product Development (PD) assist developing the weekly R&I project schedule, optimizing resources allocation for the priority projects, reporting the R&I Schedule adherence metric.
• Develop and maintain an extensive R&I schedule for full visibility on project logistics with timely and accurate updates to reflect the status of all projects.
• Coordinate and organize activities to ensure raw materials, samples, and components are available for batching together with relevant paperwork.
• Coordinate and organize activities to ensure lab samples and/or bulk are shipped on time as per commitment to the client and the project timeline.
• Responsible for establishing and maintaining effective and efficient communication between the lab and cross-functional teams, ensuring that projects remain on the agreed and communicated timelines.
• Assist with the data collection and analysis regarding KPIs aligned with Company/Department Goals and Objectives including Schedule Adherence in full, On Time Delivery in Full, Project Approvals (Wins and Losses), Submissions, Projects conversion rate etc.
• Generate preliminary stability, outside testing requests and other internal initiatives during development based on product category following internal processes and accommodate new requests to support the lab activities.
• Foster strong and productive collaboration with all internal stakeholders such as Sales, Product Launch Managers, Project Managers, PD, Packaging, Stability, Procurement and Planning, Quality, Pilot Lab, Warehouse, etc.
• Produce and maintain accurate data and records in all company systems.
• Generate weekly/monthly project summary and reports, Fiscal Year summary, R&I Project Matrix, Balance Scorecard, Smartsheet dashboard reports. Manage post approval huddle folders.
• Proactively work with internal and external stakeholders to develop a continuous improvement culture within the organization.
• Any other duties to support the overall R&I laboratory operation.

Skills and Qualifications:

• Project Management, Science or related field and / or equivalent work experience in the manufacturing or service industry
• A good understanding of the manufacturing process and experience in the cosmetic industry
• Strong project management skills, 3 to 5 years customer service experience within the cosmetic industry.
• Superior organizational and prioritization skills with the ability to multi-task.
• Excellent communications skills (oral and written),interpersonal and negotiation skills.
• Self-motivated and flexible with ability to work in a fast-paced environment.
• Proficient with MS Office (Word, Excel), ERP (Visual, Coptis), Smartsheet including database management.
• Resourceful and solution oriented.
• Must be a team player and adaptable to changing priorities.
• Training in WHMIS, GMP and 5S

Cosmetica Laboratories Inc. is an equal opportunity employer and committed to creating and sustaining an inclusive environment in which all individuals are treated with dignity, respect and one which reflects the diversity of the community in which we operate. Accommodations are available for applicants and employees with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.