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Position Summary:

Under the direction of the Head Librarian, performs duties related to the circulation of library materials, including rare and archival. Organizes the daily operations of an area. Organizes, distributes, and verifies the work of others and participates in their training. Resolves problems. Provides information concerning library policies and resources. Processes library materials and interlibrary loan requests. Maintains equipment and supplies in area of responsibility.

Major Duties and Responsibilities:

• Provide circulation and reader services support, including processing loans/returns/renewals/holds, assisting with basic searches and catalogue use, issuing library cards, and helping users access both circulating and rare/archival materials.
• Offer guidance on library and rare materials policies, supervise consultation and reading rooms, and ensure user compliance with handling rules and health/safety regulations.
• Assist with room reservations and coordinate access for rare or archival consultations.
• Process interlibrary loan requests by verifying availability, retrieving and preparing materials, or forwarding requests to external institutions.
• Manage related administrative tasks such as invoices, overdue notices, fines, and issuing receipts for payments.
• Maintain the physical collection through shelving, sorting, inventory, shelf reading, shifting, and searching for missing items.
• Support collection projects including relocation, offsite storage preparation, and digitization activities.
• Perform materials processing tasks, such as receiving and verifying shipments, applying barcodes, and scanning materials.
• Coordinate daily operations for the assigned service area, including distributing/overseeing tasks for others and assisting with staff training.
• Resolve service area issues, maintain records and statistics, and contribute to improving procedures and workflows.
• Perform opening/closing routines and operate standard office and library equipment.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

DEC in Information and Library Technologies or Bachelor’s degree. Experience working in a client service focused environment with a proven ability to deal with people at all levels. Organizational, customer service and teamwork skills, problem solving ability, proven ability to work with automated systems, and a general understanding of a library environment. Physical requirements include moving and lifting weights of up to 20 kgs., handling dusty and other various types of library materials, shelving and shifting books, bending, walking (includes walking between buildings), working while standing. Demonstrated ability to work in a computerized environment. English, spoken and written. French, spoken. McGill University is an English-language university where day to day duties require English communication both verbally and in writing. The level of English required for this position has been assessed at level #(3) on a scale of 1-4.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance)(if eligible)
• Defined contribution pension plan (with employer contribution up to 10%)(if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of0-4***.***

For a definition of our language proficiency levels, please click

here

.

Minimum Education and Experience:

DEP - Secretarial Studies 3 Years Related Experience / DEP - Office Systems

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

35 (Full time)

Supervisor:

Associate Librarian

Position End Date (If applicable):

Deadline to Apply:

2026-04-09

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,

accessibilityrequest.hr@mcgill.ca

.