Company Overview:

URS is a Northern BC restoration company and has recently become a member of the Canstar Group of Companies. With branches in Prince George, Smithers, Terrace, and Quesnel, URS focuses on helping people after experiencing a fire, flood, or other structural damage to their home or business.

We are a company that builds careers, with training initiatives like the Perfect File building skills that prepare you for the advancement opportunities that we are known for, as well as a Tuition Reimbursement Program where employees are eligible to have a portion, or all of their Post Secondary/Trade or other professional training courses paid for.

Position Overview

The Administrator Assistant performs a variety of tasks that help ensure URS is running smoothly. You will assist with a variety of administrative tasks, project administration, accounts receivable and payable, and health and safety.

Duties & Responsibilities:

General Administration

• Greet and direct office visitors
• Maintain alarm codes for building access
• Primary point of contact for HR related items such as coordinating with IT for new phones, passwords, and workstations
• Assist with SharePoint management
• Monitoring the URS Office email and redirecting emails as required
• Be the first point of contact to take all calls and directs as appropriate
• File creation, customer creation, contact creation, monitoring of all dates and uploading documents into PSA assigned folders for the Prince George, Quesnel, Smithers, and Terrace offices
• Assisting with site documentation as required
• Creating various reports for the team when required

Project Administration

• Sending out quotes for Northern BC offices, including filling in the Work Auth and Agency Agreement forms where applicable.
• New vendor forms, jointly ensure vendor forms are completed and signed
• Filling out and submitting EFT forms where applicable for our vendors
• Assist Project Managers as needed

Payroll

• Track and upload all reimbursements for staff to the accounting folder and create a sheet in the payroll report

AR/AP

• Receiving and uploading all receipts related to credit card expenditures to the shared accounting folder to be reconciled with the statement
• Receiving and uploading all statements, disposal manifests, LOA requests and vendor invoices that are shop charges to the shared accounting folder to be processed
• Receive and enter all vendor invoices directly related to a project and attach the invoice,
• Saving vendor invoice into PSA job file
• Receiving and uploading AR payments and uploading them to shared accounting folder to be processed as well as the shared project folder and PSA.
• Tracking when payments are posted and marking the files completed
• Directing all A/R related emails and phone calls from vendors to appropriate departments
• Creation of all deposit invoices for applicable files
• Creation of all interim / final invoice for applicable files
• Creation of the deferred sales invoices for those projects completed each month

Health and Safety

• OHS committee member – maintain first aid supplies – prepare reports as required – maintain OHS board
• Ensure that self and others adhere to Canstar’s health and safety practices and procedures
• Ensure good housekeeping is kept performing work safely and efficiently
• Understand safety policies and protocols
• Ensure that self and others on site are wearing all required PPE, when required

Who we are looking for:

A personable and well-organized individual with a strong administrative background is a match made in heaven for an Administrator. Experience working in a fast-paced environment focused on internal customer service will have you off on the right foot for this position. Other important attributes of an Administrator are:

• Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 40+ words per minute accurately
• Team player with an eye for detail and focus on accuracy
• Strong customer service skills
• High degree of confidentiality, diplomacy and tact
• Strong communication skills, written and verbal

Perks of working for Canstar…

• Competitive compensation
• Monthly ‘Bring-Your-Pooch-to-Work’ days!
• Extended health and dental benefits for you and your family
• Great company culture and career advancement opportunities
• Industry-related Tuition Reimbursement (50% - 100% of tuition costs!)