About the role
Crew License & Records Coordinator
Apply by Date**:** Sep 4, 2025
Primary Location**:** CA-NS-Halifax
Schedule**:** Full-time
Job Type**:** Permanent
Shift**:** Days
Number of Openings**:** 1
Purpose of Position:
The basic purpose of this position is to ensure crew qualification currency by updating and maintaining all Pilot and Flight Attendant training records, passports, airport security passes and pilot medicals by using both Sabre Crew Qualifier and Sabre Crew Trac.
Key Responsibilities:
- Checking accuracy and validity of training forms. Data entry of crew records; personal information and crew qualifications.
- Liaison between the company and Transport Canada on accuracy and incomplete documentation.
- Liaison between the company and Transport Canada for qualification extensions.
- Liaison between Records department and Training Captains for completed paperwork.
- Liaison between records department and other departments regarding crew qualifications.
- Advise Crew Schedulers of dequaled crew members.
- Accurate completion of data transfer between paperwork and e-forms to computer system.
- Monthly reporting and tracking of outstanding training and document updates that are due.
- Monthly auditing of data entry.
- May require working some evenings and weekends to meet deadlines.
- Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers. Other related duties as assigned.
Qualifications:
- Basic Knowledge of Pilot and Flight Attendant qualifications and training programs.
- Proficient data entry skills.
- Ability to learn new computer systems quickly.
- Good interpersonal skills for dealing with Transport Canada, Government Agencies and internal departments.
- Previous CrewQual/Crew Qualifier experience an asset.
- Previous CrewTrac experience is an asset.
- At least one or 2 years of experience working in an office environment is an asset.
- Strong knowledge of Microsoft word and Excel is required.
- Ability to work under tight deadlines. Ability to flex work days to meet deadlines.
We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at taleosupport@flyjazz.ca if you would benefit from an accommodation during the recruitment process.
Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.
Requisition ID**:** YHZ-2025-5780-012002
About Jazz Aviation LP
Jazz has a strong history in Canadian aviation with its roots going back to the 1930s. We operate more flights and fly to more Canadian destinations than any other carrier. We are the only airline serving 10 provinces and 2 territories. As an integral part of Air Canada’s strategy and North American market presence, Jazz provides service to and from many smaller communities in Canada and the United States under the brand name Air Canada Express. As well, we operate to larger centres at off-peak times as a complement to Air Canada’s schedule.
Jazz is not a typical airline. We have a commercial agreement with Air Canada that is the core of our business. Under the Capacity Purchase Agreement (CPA), Air Canada purchases substantially all of Jazz’s seat capacity based on predetermined rates. In reality, we are a contract carrier for Air Canada and operate our flights on their behalf. The CPA provides commercial flexibility and connecting network traffic to Air Canada, while significantly reducing Jazz’s financial and business risks.
Our fleet consists of Embraer, CRJ, and Dash 8-400 aircraft. Our CRJ900 aircraft are equipped with in-seat personal entertainment systems, enabling you to choose from a wide selection of television shows, movies and satellite radio channels to make your flight experience with Jazz more enjoyable.
Our team of dedicated Jazz professionals is focused on providing you with a safe, on-time and customer-friendly flight experience.
Jazz is owned by Chorus Aviation Inc. (TSX: CHR). Chorus's vision is to deliver regional aviation to the world.
About the role
Crew License & Records Coordinator
Apply by Date**:** Sep 4, 2025
Primary Location**:** CA-NS-Halifax
Schedule**:** Full-time
Job Type**:** Permanent
Shift**:** Days
Number of Openings**:** 1
Purpose of Position:
The basic purpose of this position is to ensure crew qualification currency by updating and maintaining all Pilot and Flight Attendant training records, passports, airport security passes and pilot medicals by using both Sabre Crew Qualifier and Sabre Crew Trac.
Key Responsibilities:
- Checking accuracy and validity of training forms. Data entry of crew records; personal information and crew qualifications.
- Liaison between the company and Transport Canada on accuracy and incomplete documentation.
- Liaison between the company and Transport Canada for qualification extensions.
- Liaison between Records department and Training Captains for completed paperwork.
- Liaison between records department and other departments regarding crew qualifications.
- Advise Crew Schedulers of dequaled crew members.
- Accurate completion of data transfer between paperwork and e-forms to computer system.
- Monthly reporting and tracking of outstanding training and document updates that are due.
- Monthly auditing of data entry.
- May require working some evenings and weekends to meet deadlines.
- Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers. Other related duties as assigned.
Qualifications:
- Basic Knowledge of Pilot and Flight Attendant qualifications and training programs.
- Proficient data entry skills.
- Ability to learn new computer systems quickly.
- Good interpersonal skills for dealing with Transport Canada, Government Agencies and internal departments.
- Previous CrewQual/Crew Qualifier experience an asset.
- Previous CrewTrac experience is an asset.
- At least one or 2 years of experience working in an office environment is an asset.
- Strong knowledge of Microsoft word and Excel is required.
- Ability to work under tight deadlines. Ability to flex work days to meet deadlines.
We strive to make our workplace accessible for people with disabilities. We want to ensure that you are prepared for success and therefore request that you please let us know at taleosupport@flyjazz.ca if you would benefit from an accommodation during the recruitment process.
Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.
Requisition ID**:** YHZ-2025-5780-012002
About Jazz Aviation LP
Jazz has a strong history in Canadian aviation with its roots going back to the 1930s. We operate more flights and fly to more Canadian destinations than any other carrier. We are the only airline serving 10 provinces and 2 territories. As an integral part of Air Canada’s strategy and North American market presence, Jazz provides service to and from many smaller communities in Canada and the United States under the brand name Air Canada Express. As well, we operate to larger centres at off-peak times as a complement to Air Canada’s schedule.
Jazz is not a typical airline. We have a commercial agreement with Air Canada that is the core of our business. Under the Capacity Purchase Agreement (CPA), Air Canada purchases substantially all of Jazz’s seat capacity based on predetermined rates. In reality, we are a contract carrier for Air Canada and operate our flights on their behalf. The CPA provides commercial flexibility and connecting network traffic to Air Canada, while significantly reducing Jazz’s financial and business risks.
Our fleet consists of Embraer, CRJ, and Dash 8-400 aircraft. Our CRJ900 aircraft are equipped with in-seat personal entertainment systems, enabling you to choose from a wide selection of television shows, movies and satellite radio channels to make your flight experience with Jazz more enjoyable.
Our team of dedicated Jazz professionals is focused on providing you with a safe, on-time and customer-friendly flight experience.
Jazz is owned by Chorus Aviation Inc. (TSX: CHR). Chorus's vision is to deliver regional aviation to the world.