Job Title: Project Data Management Coordinator (Document Controller) Location: Montreal, QC – Hybrid Duration: 09+ Months (Potential of extension) Pay Range: $(54.00 - 60.00)/hr T4 Note: Must be bilingual - English & French (Spanish nice to have)

Description:

• Be part of a team supporting global projects and studies
• Excellent work environment where people are valued and respected
• Cat1 contract position based in Montreal About the role: We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal. This role is part of an exciting central function, supporting the Client Projects Portfolio in Canada. This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements. What you’ll bring:
• A commitment to the safety of yourself and your team
• Substantial experience in a document control role working on large projects (Min 5 years)
• Experience in engineering and construction projects
• Previous experience in managing small to medium document control teams
• Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members
• Previous exposure in installing and managing Document Control systems and processes
• Previous experience in project set-up and contract/project close-out and handover
• Previous experience in managing suppliers, contractors and/or vendor teams
• Ability to oversee, manage and report on the team’s workload
• Ability to excel in a fast-paced work environment It will also be beneficial if you have:
• Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out
• Experience working at or supporting projects on site
• Prior experience with InEight Document and SharePoint Key Responsibilities:
• Quality control and verification of project deliverables from contractors and ESPs
• Training and technical support for internal and external stakeholders
• Participation in coordination meetings and communication follow-up
• Reporting and data cleansing, in collaboration with the PDM Lead
• Follow-up on pending project deliverables and RFI documentation
• Systems to be required SharePoint, InEight, MS Office.
• Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
• Train DCs on internal PDM processes.
• Produce and distribute weekly expediting report.
• Escalate issues not resolved within 24hrs to Lead.
• Conduct fortnightly contractor check-ins.
• Review CDS with each contractor, monthly.
• Maintain distribution matrix, monthly.
• Attend project meetings, as per project cadence and engage regularly F2F with project peers.
• Conduct ongoing user system training (InEight, SharePoint)
• Deliver plan for project setup and handover planning requirements as defined by Lead.
• Role model stakeholder responsiveness (?24hrs).
• Actively participate in improvement idea generation and any associated implementation of CI initiatives.
• Streamline InEight and SharePoint access requests. This would be a full-time role (40 hours per week) focused on supporting ongoing project documentation and document control activities It is required to be working at the office at least 4 days a week to engagement with the project teams, and 1 remote day.