BUSINESS SUPPORT SERVICES ASSISTANT (Vancouver Office) Who We Are Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2024. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life The Business Support Services Assistant plays a crucial role in ensuring the smooth operation of daily administrative and facility management tasks within the organization. Reporting directly to the Manager, Facilities & Business Support Services, this position encompasses various responsibilities aimed at maintaining efficiency and supporting the overall workplace functionality.

This role is 100% on site and the hours for this role are Monday to Tuesday: 10:00am – 6:00pm and Friday: 10:30am – 6:30pm

Duties And Responsibilities

• Sort incoming mail and registered mail, ensuring timely distribution to appropriate recipients.
• Provide coverage and support to the Reception desk, including answering calls, greeting visitors, and directing inquiries as needed.
• Assist the Hospitality team by preparing meeting rooms for various events, including moving tables, lifting and stacking chairs, and setting up catering arrangements.
• Maintain cleanliness and stock supplies for lounge and practice floor kitchens throughout the day, ensuring a tidy and well-equipped environment.
• Provide support with facilities management tasks, such as maintaining cleanliness of hotel offices, assisting with office moves and coordinating maintenance requests.
• Provide support with records management as required.

Perform additional clerical duties as assigned by supervisors or management to support the efficient operation of the office and business support services.

Qualifications

• High school graduate with at least one year of office environment experience; equivalent education and experience considered.
• Proficiency with MS Office applications and general knowledge of facilities management principles.
• Ongoing commitment to professional development and staying informed about relevant procedures and software.
• Strong problem-solving skills with judgment to resolve issues.
• Excellent competency in Excel
• Attention to detail and accuracy in tasks.
• Excellent teamwork and customer service skills.
• Exceptional interpersonal, verbal, and written communication skills.
• Effective time management and organizational skills, with the ability to prioritize tasks.

Why Work With Us Benefits Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks Any offer of employment may be conditional upon full background checks, including a criminal record check, a credit check, employment and educational verification.

Compensation The typical salary range for this position is $52,000 - $56,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application We appreciate hearing from all qualified candidates; however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.