At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.

Rethink is looking for an enthusiastic Office Manager. In this role you get to work in our Toronto office daily. By owning the day-to-day experience, you will ensure our space runs smoothly and stays organized. You’ll be the first and main point of contact in the office and provide Rethinkers with the right tools, environment and programs to succeed.

The Opportunity:

Employee Support and Office Operations

• Act as go-to person for day-to-day employee requests
• Maintain office standards: cleanliness, organization and overall functionality
• Monitor and restock supplies, kitchen items and shared resources
• Liaise with building management, cleaners, IT support and service vendors

Reception and Admin

• Primary in-office point of contact for employees, clients, visitors and vendors.
• Greet guests and set up meeting rooms as needed
• Manage incoming and outgoing mail, couriers and deliveries
• Provide day-to-day administrative support: tracking expenses, invoices and keeping documents/reports up-to-date

Onboarding

• Assist the Rethinker Experience team with new hire onboarding, including sending out welcome emails, leading first-day office tours, and providing new hires with swag

Catering

• Plan and execute weekly catered lunches for Toronto Rethinkers
• Work closely with Accounts team to coordinate catering for in office client meetings
• Arrange catering for offsite management meetings as needed

Events & Meetings

• Oversee planning of company/team events: ideating, resourcing, set up/tear down
• Co-manage office initiatives that enhance morale and team connection

What you’ll bring:

• 3+ years' experience in office management
• Administrative work experience
• Strong communication and relationship building skills
• Excellent organizational skills
• Effective team player who can jump in wherever is needed
• Strong attention to detail with that ability to prioritize and manage multiple projects
• Ability to work independently as well as on a team
• A "can-do" attitude – no ask is too big or too small for you
• An entrepreneurial spirit – you take initiative and ownership of your work and bring fresh thinking to the table
• Solutions-oriented - bringing creative solutions and suggestions forward to the team

The Benefits:

• Competitive compensation and benefits, including added mental health benefits
• Excellent Vacation package
• Variety of employee perks
• Great work culture with a people-first mission
• Access to Rethink’s national DE&I committee and working groups
• Growth and training opportunities

The interviewing process at Rethink:

1. Screen with Talent Acquisition
2. First round interview with Hiring Manager (in-person)
3. Second round Interview with Team members
4. Offer

Location: 720 King St. West, Suite 700, Toronto, ON

Compensation: $65K-$70K

Vacancy Status: This posting is for an existing vacancy.

We truly appreciate everyone’s interest but only those selected for an interview will be contacted.

Rethink is committed to creating and maintaining an inclusive, equitable and accessible workplace. We welcome and encourage applications from all intersections. Accommodations are available, upon request, to all selected candidates during any stage of the recruitment process.