OFFICE COORDINATOR

Monday to Friday 37.5 hours per week; In-Office role

Location: 180 Kent Street, Ottawa, Ontario

Build what's next at Minto
Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

From day one, we've got you covered
From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:

• Competitive compensation with performance-based annual bonus

- Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave

• RRSP matching program and paid time off program to support your future and recharge

- Peer-to-peer recognition platform that celebrates your contributions

• Flexible summer hours to help you make the most of your time

- Professional development and learning support to fuel your growth

• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story
The Office Coordinator oversees the day-to-day operations of the office, supporting both internal teams and external visitors while ensuring administrative processes, communication, and facilities services run smoothly and efficiently.

Here’s how you’ll contribute
Facilities & Vendor Services

• Oversee the administration of employee access and security passes through the access control system, ensuring accuracy and compliance.
• Act as the primary point of contact for workplace amenities, including locker assignments, touchless technology, parking cards, keys, and nameplates.
• Manage and triage internal requests related to IT and building services, including entering, tracking, and following up on service tickets with property management and internal partners.
• Serve as the on site point of contact for vendors performing work in the office, coordinating access, schedules, and requirements.
• Coordinate vendor onboarding and set up, including required documentation, purchase orders, and payment processing, in line with internal procedures.

Office Operations

• Support front-of-house operations, including incoming phone calls, guest reception, wayfinding, and delivery intake.
• Support incoming and outgoing mail, interoffice mail, and courier shipments; act as the primary point of contact for Spot Plus (Canada Post vendor).
• Oversee office supplies and end-to-end supply ordering, including inventory management and restocking of kitchen and common area supplies.
• Ensure meeting rooms and common office areas are properly set up, clean, and equipped with functioning technology and supplies.
• Manage the General Enquiries mailbox, including triaging messages, responding where appropriate, and ensuring timely follow up.
• Coordinate catering orders and support meeting set up and clean up to ensure a smooth experience.
• Support and oversee additional office and administrative initiatives as required, working closely with internal teams to ensure smooth and efficient delivery.

Brand & Communications Support

• Coordinate the ordering, distribution, and invoicing of posters and signage across Canada and the United States.
• Support the scheduling and posting of content across corporate social media channels.
• Provide coordination and execution support for in-office events, as required.

What you bring to the team
Education: High School diploma is required. Post-secondary diploma in business/office administration is an asset.

Experience: Minimum 2-3 years’ relevant office experience.

Specialized Skills, Knowledge, and Abilities:

• Solid knowledge of Microsoft Office (Word, Excel, Outlook)
• Customer-focused with a positive attitude
• High degree of initiative and exceptional organizational skills
• Knowledge of social media practices
• Knowledge of French (spoken) is an asset

Hiring pay range: $50,000-$60,000 per year
Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us?

Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally.

Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together.

About Minto

Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve.
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Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at hrrecruitment@minto.com.