Office Administrator

Full-Time, On-site

Cranbrook BC

Reference Number: KWP-BC-CRN-134-100925

SUMMARY

Reporting to the General Manager, the Office Administrator will provide administrative support for a variety of day-to-day operations and business processes of the office and assist with reporting to the Finance team at Head Office located in Vancouver, BC.

EXPECTED CONTRIBUTIONS

• Create, update, and enter information into MS Excel and other software for accounting purposes that have a direct effect on financial reporting.
• Ensures processes are adhered to by all parties for receiving, shipping, inventory, and purchasing.
• Prepare a variety of documents, including project and purchasing reports, contracts, forms, and general correspondence.
• Prepare and process purchase orders, invoices, equipment contracts, credit card statements, and fleet tracking.
• Coordination of license, insurance, and other office renewal deadlines.
• Work closely with staff and management to ensure employee timesheets and payroll records are processed and approved in a timely manner.
• Assist with the recruiting process, including screening resumes, contacting candidates, and preparing offer letters using existing templates.
• Set up new hires by ensuring all onboarding documents are correctly completed.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES

• Minimum 1 year of experience in an administrative role

• Experience with accounts payable, accounts receivable, or purchasing is an asset

• Solid understanding of MS Office and the ability to learn new software quickly.  Must have intermediate-level Excel skills.

• Must be highly organized, completing reports, composing, and preparing correspondence, with superior organization skills and attention to detail.

• Outstanding customer service skills, in person and over the phone, when dealing with internal and external customers.

• Analytical abilities required to collect and analyze information and data, problem solve, and recommend solutions

• Able to adhere to processes, procedures, and meet deadlines

• Aptitude for detail and accuracy when working with payroll data, purchase orders, invoices and finance-related documents

• Able to work independently, take initiative, and prioritize work tasks

• Good English communication skills – written for email correspondence and verbal for phone discussions

EDUCATION

• High school graduation is a minimum requirement
• Diploma or Certificate in Office Administration or Accounting is an asset

Benefits

COMPENSATION AND BENEFITS

• The typical hiring range for this position is $52,000 - $56,000 annually. The base pay offered is based on geographical location and may vary depending on the applicant’s job-related knowledge, skills, experience, and internal equity. Similar positions located in other geographical locations may not necessarily receive the same salary range. The compensation information is an estimate and provided to meet with applicable provincial Pay Transparency legislation.
• Health benefits
• Option to purchase Doman stock at a discounted price

Employment Status: Permanent Full-Time

Hours of Work:

·           Monday to Friday, 8 am – 5 pm

Note:  Hours may change due to operational requirements.

Work location:

·         4201 Echo Field Rd, Cranbrook, BC V1C 7B6

NOTE: Candidates will need their own transportation to travel to and from the work site. There is no public transportation available to this location.

Doman welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applicants must be legally entitled to work in Canada without sponsorship.

We thank you for your interest; however, only those selected for an interview will be contacted.