The YMCA of Northeastern Ontario has been serving our local communities for over 180 years and we are committed to supporting our local families, children, adults, youth and seniors in our various programs and services today.

At the YMCA, our values and purpose drive everything that we do. As a charity, we’ve championed values of empathy, health, trustworthy, inclusiveness, respect and responsibility. Helping people develop a healthy spirit, mind and body and inspiring a sense of social responsibility is the cornerstone of our legacy of caring.

To learn more about our programs and services offered please visit our website.

This job posting is for an existing vacancy and is intended to fill a current position within our organization.

We are currently looking for a Philanthropy Information Specialist to join our team of committed professionals. This full-time position within the Association is housed at the YMCA of Northeastern Ontario’s Durham or Chippewa location in Sudbury or North Bay.

Under the leadership of the Manager of Philanthropy & Donor Engagement, the Philanthropy & Database Coordinator is responsible for managing the operation, data input, data integrity, security, and accuracy of YMCA of Northeastern Ontario’s donor management system, Bloomerang, and using that system to effectively communicate with stakeholders as well as to inform strategy, planning, and execution of all philanthropic activities. This position reports to the Manager of Philanthropy & Donor Engagement and works collaboratively with philanthropy, marketing, and finance staff.

START DATE: As soon as possible

LOCATION: Sudbury or North Bay, ON

RATE OF PAY: $45,000 - $56,000 per year

HOURS: 40 per week

Major Responsibilities

• Process all types of donations, registrations, sponsorships, and grants in a timely manner, in accordance with CRA and YMCA policies and procedures, and ensuring confidentiality
• Collaborate to ensure the database is configured to meet the needs of the team; optimize reporting and data analysis
• Maintain and develop (as needed) processes and tracking systems for philanthropy activities, including stewardship
• Manage data integrity and that all data protection regulations and security protocols are met
• Provide analytics and other feedback to ensure campaigns are planned and executed effectively
• Provide exceptional service to donors in person and via phone, email, and mail, responding to inquiries and concerns with professionalism and care
• Work with the department to meet or exceed annual philanthropy goals
• Organize and coordinate stewardship activities
• Office administration, including managing office supplies, machines (photocopier, postage, etc.), department mail, room bookings, etc.
• Arrange all aspects of meetings, including the agenda, location, participant’s calendars, taking minutes, and refreshments (if needed)
• Manage executive functions of the Vice President of Philanthropy, Marketing and Communications, including but not limited to communicating on their behalf, tracking and submitting reimbursement claims, managing the calendar, sending invitations, and assisting with travel arrangements

Qualifications

• University degree in marketing, business administration, public relations, communications, or a related field
• CFRE or other fundraising certification considered a strong asset
• Minimum of three (3) years’ experience in funds development, business administration, or sales
• Minimum of one (1) year of experience working with a database and/or CRM, experience with Bloomerang or Sales Force specifically are an asset
• Experience managing financial data and executive functions
• Excellent English verbal and written communication skills, fluency in French an asset
• Strong relationship building skills
• Excellent time management, accuracy, and organizational skills
• Able to manage multiple priorities and meet deadlines
• Advanced computer skills: Microsoft Office, database management, and platforms like Canva and MailChimp
• Current and satisfactory Police Record with Vulnerable Sector Check

What We Offer

• Free Personal Membership and Family Membership
• Discounts for day camps and recreational programs, summer camp and licensed child care for toddlers up to school-age
• Paid vacation and sick/personal days
• Extended Health and Dental Care Program that includes coverage for Vision and Professional Services such as those performed by Dieticians, Chiropractors, Massage Therapists, Psychologists, Naturopaths, and more!
• Employee and Family Assistance Program that includes short-term mental health supports such as counselling and online courses, and lifestyle coaching which includes legal and financial counselling
• Life, Accidental Death & Dismemberment & Long-Term Disability Benefits
• YMCA Federation Pension Plan
• Mileage reimbursement
• Team bonding and employee recognition events
• Professional development opportunities
• Opportunity to explore a wide range of jobs and functions
• Flexible hours and scheduling, and hybrid work options, depending on role

HOW TO APPLY

If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by September 30, 2025 to the attention of the Personnel Committee.

Please ensure that your cover letter and resume both specify the job title of the position that you are applying for.

All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Human Resources Department.

Please note that successful candidates will be required to submit a current and satisfactory Police Record with Vulnerable Sector Check for review prior to starting employment. Police records are reviewed on an individual basis, and any offences are considered in relation to the nature of the position and its responsibilities, particularly in working with children and vulnerable populations. A positive record does not automatically disqualify a candidate from employment.

Please note that candidates invited for an interview will be required to submit three professional references.

YMCA of Northeastern Ontario is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be promoted or employed solely on the basis of their abilities and qualifications.

Educational credentials completed outside of Canada require an Educational Evaluation along with your credentials. If you do not have an evaluation document, please visit https://www.wes.org/ca/. or https://www.icascanada.ca. Applications submitted without an evaluation document may not be considered.