About the role
POSITION: Brands Admin Assistant
DIVISION: Aquilini Beverage Group
LOCATION: Vancouver, BC
REPORTS TO: VP, Operations
POSITION SUMMARY
The Brands Admin Assistant is an entry-level role that provides support to the Brands (Operations, Finance, Marketing, Logistics) teams through a mix of administrative tasks. The ideal candidate is organized, detail-oriented, and eager to learn, with the ability to prioritize and support multiple projects simultaneously.
ESSENTIAL DUTIES & RESPONSIBILITIES
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Oversee programs and schedules with external partners, including submitting requests, coordinating production and distribution, tracking results, and reconciling invoices.
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Assist with vendor management, obtaining quotes, and coordinating with external partners.
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Support the management and upkeep of brand and trade websites, ensuring content and assets remain current and accessible.
-
Facilitate company-wide meetings by scheduling, organizing, preparing materials, running the meeting, and tracking follow-up actions.
-
Coordinate shipping and logistics for samples and other relevant items for each department. Track and keep all relevant parties up to date.
-
Maintain Sharepoint to make sure files and assets are accessible to all departments.
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Maintain internal/external resource sites, ensuring assets are up to date and accessible.
-
Draft and circulate corporate communications, reminders, agendas, and meeting minutes.
-
Assist with preparation of materials for print.
-
Administer e-signatures for corporate documents.
-
Book travel, restaurant reservations, and other administrative arrangements.
-
Support team-building initiatives and activities.
-
Assist with preparation of materials for print (bottles, corks, caps, labels).
QUALIFICATIONS & SKILLS
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Post-secondary education in Business, or related field preferred
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2 - 3 years of experience in administrative support
-
Highly organized, detail-oriented, and able to manage multiple priorities
-
Strong written and verbal communication skills
-
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
KEY ATTRIBUTES
- Self-starter with initiative and willingness to learn
- Comfortable working in a fast-paced, collaborative environment
- Dependable and able to follow detailed instructions
- Positive attitude and strong interpersonal skills
About the role
POSITION: Brands Admin Assistant
DIVISION: Aquilini Beverage Group
LOCATION: Vancouver, BC
REPORTS TO: VP, Operations
POSITION SUMMARY
The Brands Admin Assistant is an entry-level role that provides support to the Brands (Operations, Finance, Marketing, Logistics) teams through a mix of administrative tasks. The ideal candidate is organized, detail-oriented, and eager to learn, with the ability to prioritize and support multiple projects simultaneously.
ESSENTIAL DUTIES & RESPONSIBILITIES
-
Oversee programs and schedules with external partners, including submitting requests, coordinating production and distribution, tracking results, and reconciling invoices.
-
Assist with vendor management, obtaining quotes, and coordinating with external partners.
-
Support the management and upkeep of brand and trade websites, ensuring content and assets remain current and accessible.
-
Facilitate company-wide meetings by scheduling, organizing, preparing materials, running the meeting, and tracking follow-up actions.
-
Coordinate shipping and logistics for samples and other relevant items for each department. Track and keep all relevant parties up to date.
-
Maintain Sharepoint to make sure files and assets are accessible to all departments.
-
Maintain internal/external resource sites, ensuring assets are up to date and accessible.
-
Draft and circulate corporate communications, reminders, agendas, and meeting minutes.
-
Assist with preparation of materials for print.
-
Administer e-signatures for corporate documents.
-
Book travel, restaurant reservations, and other administrative arrangements.
-
Support team-building initiatives and activities.
-
Assist with preparation of materials for print (bottles, corks, caps, labels).
QUALIFICATIONS & SKILLS
-
Post-secondary education in Business, or related field preferred
-
2 - 3 years of experience in administrative support
-
Highly organized, detail-oriented, and able to manage multiple priorities
-
Strong written and verbal communication skills
-
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
KEY ATTRIBUTES
- Self-starter with initiative and willingness to learn
- Comfortable working in a fast-paced, collaborative environment
- Dependable and able to follow detailed instructions
- Positive attitude and strong interpersonal skills