Executive Assistant, University Secretariat Office
About the role
Job Title
Executive Assistant, University Secretariat Office
About the University
At the University of Lethbridge, we speak in perspectives.
We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people.
Together, we transform lives and communities.
Position Details
The University Secretariat Office is responsible for the management and governance processes of all governing bodies of the University of Lethbridge being the Board of Governors (administrative body) and General Faculties Council (academic governing body), policies, and Dean’s Council (advisory to Board and GFC) as well as Senate. The office supports all the work of these bodies, their standing committees, and their members in ensuring the major decisions and decision makers are supported.
This position is supervised by the Director, University Secretariat and must support the administration (scheduling and logistics) of all this work on tight deadlines, while ensuring accuracy and timeliness of information. This position works closely with the Governance Analyst and also as part of a collaborative team to support other areas as assigned (currently the administrative work of the Vice-Provost (ABC), and others as may be assigned).
Specific duties include, finding meeting time, booking rooms and/or virtual platforms, catering, budget tracking, assisting with document compilation, managing correspondences, updating websites, managing SharePoints, managing travel, assisting with honorary degree scheduling, event planning such as Chancellor’s Dinner, and other Senate Engagement events
The University of Lethbridge is undertaking a job classification and compensation review for Exempt Support Staff (ESS) positions. As such, the salary range currently assigned for this position may be adjusted as a result of this project.
Position Qualifications
-
Minimum diploma (degree preferred) with 2 years experience, in scheduling and meeting/event management.
-
Organization skills, attention to detail, and high proficiency in MS Office Suite, Zoom, Qualtrics, DocuSign.
-
The successful candidate will be required to provide a satisfactory Criminal Record Check.
Starting Salary Range (at 1.0 FTE)
$5,229.28 - $5,809.49 monthly
Full Salary Range (at 1.0 FTE)
$5,229.28 - $6,389.70 monthly (ESS - Grade 10)
Campus
Lethbridge
Employment Group
Exempt
Position Category
Other
About University of Lethbridge
The University of Lethbridge (also known as uLethbridge and U of L) is a publicly funded comprehensive academic and research university, founded in the liberal education tradition, located in Lethbridge, Alberta, Canada, with two other urban campuses in Calgary and Edmonton. The main building sits among the coulees on the west side of the Oldman River.uLethbridge is a member of the Alberta Rural Development Network.
Executive Assistant, University Secretariat Office
About the role
Job Title
Executive Assistant, University Secretariat Office
About the University
At the University of Lethbridge, we speak in perspectives.
We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people.
Together, we transform lives and communities.
Position Details
The University Secretariat Office is responsible for the management and governance processes of all governing bodies of the University of Lethbridge being the Board of Governors (administrative body) and General Faculties Council (academic governing body), policies, and Dean’s Council (advisory to Board and GFC) as well as Senate. The office supports all the work of these bodies, their standing committees, and their members in ensuring the major decisions and decision makers are supported.
This position is supervised by the Director, University Secretariat and must support the administration (scheduling and logistics) of all this work on tight deadlines, while ensuring accuracy and timeliness of information. This position works closely with the Governance Analyst and also as part of a collaborative team to support other areas as assigned (currently the administrative work of the Vice-Provost (ABC), and others as may be assigned).
Specific duties include, finding meeting time, booking rooms and/or virtual platforms, catering, budget tracking, assisting with document compilation, managing correspondences, updating websites, managing SharePoints, managing travel, assisting with honorary degree scheduling, event planning such as Chancellor’s Dinner, and other Senate Engagement events
The University of Lethbridge is undertaking a job classification and compensation review for Exempt Support Staff (ESS) positions. As such, the salary range currently assigned for this position may be adjusted as a result of this project.
Position Qualifications
-
Minimum diploma (degree preferred) with 2 years experience, in scheduling and meeting/event management.
-
Organization skills, attention to detail, and high proficiency in MS Office Suite, Zoom, Qualtrics, DocuSign.
-
The successful candidate will be required to provide a satisfactory Criminal Record Check.
Starting Salary Range (at 1.0 FTE)
$5,229.28 - $5,809.49 monthly
Full Salary Range (at 1.0 FTE)
$5,229.28 - $6,389.70 monthly (ESS - Grade 10)
Campus
Lethbridge
Employment Group
Exempt
Position Category
Other
About University of Lethbridge
The University of Lethbridge (also known as uLethbridge and U of L) is a publicly funded comprehensive academic and research university, founded in the liberal education tradition, located in Lethbridge, Alberta, Canada, with two other urban campuses in Calgary and Edmonton. The main building sits among the coulees on the west side of the Oldman River.uLethbridge is a member of the Alberta Rural Development Network.