About Xanadu

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about!

Your role and responsibilities

The Payroll Administrator is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. This role ensures compliance with applicable payroll legislation, company policies, and maintains confidentiality of employee information. Payroll Processing: Process full-cycle payroll (weekly, bi-weekly, or semi-monthly) using ADP Workforce Now (WFN). Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions. Review and validate payroll reports prior to finalization. Process off-cycle payments, including terminations, adjustments, and retroactive pay. Compliance & Reporting: Ensure compliance with federal and provincial payroll legislation (e.g., CRA regulations, Employment Standards). Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings. Maintain up-to-date knowledge of payroll laws and regulatory requirements. Employee Data Management: Maintain and update employee records in ADP systems (new hires, terminations, changes). Collaborate with HR to ensure employee data accuracy. Respond to payroll-related inquiries from employees and management. Reconciliation & Audits: Perform regular payroll reconciliations (earnings, deductions, benefits). Resolve discrepancies and ensure accuracy of payroll data. Assist in internal and external payroll audits as required. Benefits & Deductions Administration: Administer employee benefits, pension contributions, and other payroll deductions. Coordinate with benefits providers to ensure accurate deductions and reporting. System Administration: Utilize ADP Workforce Now (WFN) and other ADP modules for payroll processing and reporting. Assist with system updates, testing, and implementation of enhancements if needed. Generate custom reports as required by Finance or HR teams.

Basic qualifications and experience

Post-secondary education in Accounting, Finance, Business Administration, or related field. Minimum 2–5 years of full-cycle payroll processing experience. Hands-on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required. Strong knowledge of Canadian payroll legislation, provincial employment standards, and CRA tax guidelines. High level of accuracy and strong attention to detail. Excellent organizational, time management, communication, and customer service skills. Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs).

Preferred qualifications and experience

PCP (Payroll Compliance Practitioner) designation—or currently working towards it—is considered an asset.

Experience completing payroll for US based employees

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.